Office Associate II

University Of Nebraska Medical Center; Omaha (NE); Hybrid; USD 42,000 - 52,000; Full time

Job summary

University of Nebraska Medical Center is seeking an Office Associate II in Omaha, NE. The role supports HR duties, manages grant-related tasks, and handles financial paperwork like purchase requisitions, disbursement vouchers, and travel authorizations.

You will support 20 faculty members, maintain calendars, and coordinate supplies while providing general administrative assistance for the Medical Physics Program Resident program.

Qualifications

• High School education or equivalent.
• 5 years of experience.
• Microsoft Word proficiency.
• Ability to multitask in a high-pressure environment.

Responsibilities

• Prepare purchase requisitions and travel authorizations.
• Disbursement vouchers and grant-related tasks.
• Support 20 faculty members and maintain calendars.
• Coordinate supplies and department administration.
• Assist with HR duties as requested by department administrator.

Skills

Organizational skills

Attention to detail

Telephone etiquette

Communication skills

MS Office Suite

Excel

PowerPoint

Word

Team collaboration

Multitasking

Education

High School diploma or equivalent

Associate's degree (preferred)

Tools

Microsoft Word

Microsoft Outlook

Job description

UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.

Location

Omaha, NE

Requisition Number

Staff_14945

Department

Business Unit

Business Unit

College of Medicine

Reg-Temp

Full-Time Regular

Work Schedule

Monday - Friday, 8:00 AM - 4:30 PM

Remote/Telecommuting

Hybrid (part-time working on site, part-time working off-site)

Position Summary

The Office Associate II will be responsible for performing and monitoring a variety of general and complex administrative practices, policies, and procedures. This role will support and perform HR duties and grant management as requested by the department administrator. Key responsibilities include preparing purchase requisitions, miscellaneous disbursement vouchers, and travel authorizations. The Office Associate II will also provide support for 20 Faculty members, update and maintain appropriate calendars, maintain supplies and materials for the department, and provide administrative support and coordination for the Medical Physics Program Resident program. Additional duties may be assigned as needed.

Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.

Required and Preferred Qualifications

Required Education

• High School education or equivalent
• If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)
• N/A

Required Experience

• 5 years
• If any experience is required, please specify what kind of experience:

Required License

• No
• If yes, what is the required licensure/certification?

Required Computer Applications

• Microsoft Word

Required Additional Knowledge, Skills and Abilities

• Demonstrated organizational skills and attention to detail.
• Knowledge of office telephone etiquette.
• Knowledge of standard office policies and procedures.
• Skill in the use of the Microsoft Office Suite, especially Excel, PowerPoint, and Word.
• Ability to work effectively with management, team members and colleagues from other departments.
• Ability to communicate with people at all levels of the organization.
• Demonstrated experience in multi-tasking in a high pressure (short timeline for product deadlines) environment.

Preferred Education

• Associate's degree or equivalent
• If any degree/training is preferred, please specify the type:

Preferred Experience

• Experience with University of Nebraska Medical Center policies, practices, programs and processes.

Preferred License

• No
• If yes, what is the preferred licensure/certification?:

Preferred Computer Applications

• Microsoft Outlook

Preferred Additional Knowledge, Skills and Abilities

• Knowledge of higher education academic structures, processes and protocols.
• Basic knowledge in the usage of personal computers and standard application software (word processing, spreadsheet and/or database management programs)

Required fields are indicated with an asterisk (*).

Individuals who need accommodation during the online application or interview process may contact 402-559-4070 or [e-mail] to request an accommodation.