Administrative Associate I

PeopleAdmin, Inc.; Omaha (NE); On-site; USD 60,000 - 90,000; Full time

Job summary

UNMC in Omaha, NE seeks an experienced executive assistant to the Chair of Orthopaedics. You will provide high-level administrative and operational support, manage complex schedules, and coordinate domestic and international travel.

You will prepare and transcribe correspondence, support promotion and tenure processes, faculty recruitment and evaluations, and help organize events, newsletters, and publications.

Qualifications

• High School education or equivalent; will consider six years related post high school education/experience.
• Bachelor's degree or equivalent preferred (Business related).
• 6 years of increasing administrative support experience.

Responsibilities

• Provides high-level administrative and operational support to the Chair and assigned faculty within the Department of Orthopaedics.
• Manages complex daily schedules and coordinates domestic and international travel.
• Prepares, edits, and transcribes a wide range of correspondence with a high level of accuracy and professionalism.
• Coordinates promotion and tenure, faculty recruitment, and faculty evaluations, ensuring timeliness and compliance.
• Supports all aspects of departmental and resident events, symposiums, and retreats, including visits from guests and speakers; supports faculty recruitment activities.
• Develops, edits, and publishes departmental newsletters, publications manuscripts, and presentations to maintain institutional standards.

Skills

Interpersonal skills

Problem solving

Independent worker

Education

High School education or equivalent

Bachelor's degree or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Project

Microsoft Exchange

Transcription Module

SAP

Job description

Equal Employment Opportunity Statement

UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.

Location

Omaha, NE

Requisition Number

Staff_14649

Department

Orthopaedic Surgery 50000519

Business Unit

College of Medicine

Reg-Temp

Full-Time Regular

Work Schedule

Monday - Friday, 8:00AM - 5:00PM

Remote/Telecommuting

No remote/telecommuting opportunity

Position Summary

Provides high-level administrative and operational support to the Chair and assigned faculty within the Department of Orthopaedics. Manages complex daily schedules and coordinates domestic and international travel, ensuring seamless execution of all logistical details. Prepares, edits, and transcribes a wide range of correspondence, including memos, letters, reports, and manuscripts, with a high level of accuracy and professionalism.

Coordinates and executes key academic and administrative processes, including promotion and tenure, faculty recruitment, and faculty evaluations, ensuring timeliness and compliance with institutional requirements. Coordinates, executes, and supports all aspects of departmental and resident events, symposiums, and retreats, including visits from guests and speakers, as well as faculty recruitment activities.

Develops, edits, and publishes departmental newsletters, publications manuscripts, and presentations, maintaining consistency, quality, and alignment with institutional standards.

Required and Preferred Qualifications

Required Education

High School education or equivalent

(Will consider six years related post high school education/experience)

Required Experience

6 years

Increasingly responsible administrative support experience

(Will consider six years related post high school education/experience)

Required License

No

Required Computer Applications

Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft Project, Microsoft Exchange

Required Other Computer Applications

Transcription Module

Required Additional Knowledge, Skills and Abilities

Excellent interpersonal and problem-solving skills with the ability to interact and communicate (oral and written) with individuals at all levels of the organization and those external to UNMC. Must be able to work in a fast-paced environment with diverse groups and personalities in an office with rapidly changing priorities and frequent interruptions, while handling multiple projects and coordinating activities of the department chair.

Must possess a high degree of integrity, flexibility, reliability, and dependability.

Ability to exercise a high level of discretion in handling confidential and sensitive information.

Advanced knowledge of organizational management, office management.

A high degree of self-discipline and motivation.

Ability to keep current in a thorough understanding of the entire institution.

Ability to work independently.

Preferred Education

Bachelor's degree or equivalent

Business related

Preferred Experience

Experience in a medical or academic environment as a chair's executive assistant or as an executive assistant in a corporate environment.

Preferred License

No

Preferred Computer Applications

SAP

Preferred Other Computer Applications

EPIC Medical Record system

Preferred Additional Knowledge, Skills and Abilities

Required fields are indicated with an asterisk (*).

Accommodation Statement

Individuals who need accommodation during the online application or interview process may contact 402-559-4070 or [e-mail] to request an accommodation.