COM Administration Associate

PeopleAdmin, Inc.; Omaha (NE); On-site; USD 48,000 - 62,000; Full time

Job summary

UNMC's College of Medicine Dean’s Office seeks an experienced personnel specialist to maintain and update personnel records across SAP and the ADIS system. You will ensure accuracy and compliance, coordinating regulatory requirements for students and supporting academic affairs operations.

The role involves collaborating with faculty and staff, handling sensitive information, and contributing to a service-oriented administrative team in Omaha.

Qualifications

• Associate's degree or equivalent required.
• Human Resources, Business Administration or related field required.

Responsibilities

• Provide personnel support for the Dean’s Office.
• Maintain and update personnel information across SAP and the ADIS Personnel Record system.
• Coordinate and track regulatory compliance requirements for students.

Skills

Excel

Word

Access

SAP

Positive attitude

Admin organization

Comms skills

Time management

Customer service

Education

Associate's degree

Tools

SAP

Job description

UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.

Location

Location Omaha, NE

Requisition Number:

Requisition Number: Staff_14710

Department

Department Dean's Business Office 50000539

Business Unit

Business Unit College of Medicine

Reg-Temp

Reg-Temp Full-Time Regular

Work Schedule

Work Schedule Monday - Friday, 8:00 AM - 4:30 PM

Remote/Telecommuting

Remote/Telecommuting No remote/telecommuting opportunity

Position Summary

Provide personnel support for the College of Medicine Dean’s Office. Maintain, monitor, and update personnel information for the Dean’s Office and College of Medicine departments, ensuring accuracy and compliance across University systems, including SAP and the ADIS Personnel Record system. Coordinate and track regulatory compliance requirements for students.

Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.

Required and Preferred Qualifications

Required Education:

Required Education: Associate's degree or equivalent

If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)

Human Resources, Business Administration or related field

(Will consider six years related education/experience)

Required Experience

Required Experience 4 years

If any experience is required, please specify what kind of experience:

Increasingly responsible administrative experience.

(Will consider six years related education/experience)

Required License

Required License No

If yes, what is the required licensure/certification?

Required Computer Applications:

Required Computer Applications: Microsoft Excel, Microsoft Word, Microsoft Access, SAP

Required Other Computer Applications:

Required Additional Knowledge, Skills and Abilities:

• Positive and proactive attitude, willing to become part of an amazing team, adding value.
• Knowledge of general office and administrative practices and the ability to learn UNMC policies, procedures, and administrative systems.
• Demonstrated skill in administrative organization, document management, and managing multiple routine assignments.
• Effective written and verbal communication skills to interact professionally with faculty, staff, students, and campus partners.
• Proficiency with Microsoft Office and document‑sharing platforms.
• Strong customer service skills, attention to detail, and basic time‑management abilities.
• Ability to follow established procedures, work independently and collaboratively, adapt to changing priorities, and learn new systems and processes.

Preferred Education:

If any degree/training is preferred, please specify the type:

Human Resources, Business Administration or related field

Preferred Experience:

Human resources experience is desirable.

Preferred License:

Preferred License: No

If yes, what is the preferred licensure/certification?:

Preferred Computer Applications:

Preferred Computer Applications: Not Applicable

Preferred Other Computer Applications:

Preferred Additional Knowledge, Skills and Abilities:

• Knowledge of higher education or academic medicine administrative operations, preferably within a College of Medicine.
• Familiarity with UNMC systems and processes.
• Experience supporting academic affairs functions such as faculty appointments or committee coordination.
• Ability to anticipate administrative needs and provide proactive support.
• Experience working in a collaborative, service?oriented environment with multiple stakeholders.

Required fields are indicated with an asterisk (*).

Individuals who need accommodation during the online application or interview process may contact 402-559-4070 or [e-mail] to request an accommodation.