Office Assistant & Front Desk Coordinator

Kids for the Future; Galeville (NY); On-site; USD 32,000 - 34,000; Full time

Job summary

Barton & Loguidice, D.P.C. is seeking an Office Assistant for its Syracuse, NY headquarters. The role supports front desk operations, mail, records, and general clerical tasks in a busy administrative environment.

Responsibilities include greeting visitors, directing calls, managing mail and supplies, and assisting with project reproduction and coordination with staff and vendors. Entry-level friendly, dependable, organized professionals are encouraged to apply.

Qualifications

• Entry-level position; previous office, receptionist, clerical, or customer service experience is helpful but not required.
• Friendly, dependable, organized, and professional.
• Accurate typing, data entry, and attention to detail.
• Ability to multitask, manage time effectively, and support daily office procedures.
• Strong communication skills in person, by phone, and by email.

Responsibilities

• Assists staff with reproduction needs on projects including managing production schedules and coordination with outside vendors.
• Receives and directs incoming calls and directs calls of a specific and general nature to the appropriate party.
• Monitors Syracuse office building visitor/vendor access and monitors for emergencies.
• Receives and directs visitors, clients, and applicants to the proper individual.
• Maintains daily logs for visitors and monitors sign-in/sign-out status of employees.
• Opens and closes lobby, front desk, and phones for business.
• Assist with mail distribution.
• Assist with mailing, packaging, and shipping for the Syracuse Office.
• Handles different situations, problems, and deviations in the office according to general instructions and policies from your Supervisor or the Corporate office.
• Assists with monitoring and coordinating the office supply inventory.
• Performs general clerical duties such as word processing and digital file management, as needed.
• Provides assistance, as requested, to the Corporate Administrator for tasks like landlord maintenance, coordinating luncheons, and miscellaneous errands.

Skills

Typing

Data entry

Multitasking

Communication skills

Tools

Microsoft Office

Job description

Barton & Loguidice, D.P.C. is seeking an Office Assistant for its Syracuse, NY headquarters. The role supports front desk operations, mail, records, and general clerical tasks in a busy administrative environment.

Responsibilities include greeting visitors, directing calls, managing mail and supplies, and assisting with project reproduction and coordination with staff and vendors. Entry-level friendly, dependable, organized professionals are encouraged to apply.