Dynamic Administrative Assistant — Front Office & Operations

Smith Group of Americas; City of Syracuse (NY); On-site; USD 40,000 - 55,000; Full time

Job summary

Smith Group of Americas is seeking a detail-oriented Secretary/Administrative Assistant to support our Syracuse office. This role will be the first point of contact for visitors and will provide comprehensive administrative support across Operations, HR, Finance, Estimating, and Leadership.

Responsibilities include handling front office tasks, coordinating calendars, travel, and communications; assisting with onboarding, payroll, and document control; and supporting project teams with

Qualifications

• High school diploma or equivalent required.
• 2+ years of administrative, office, receptionist, or secretarial experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams) and Adobe PDF.
• Excellent written and verbal communication, organization and confidentiality.

Responsibilities

• Answer and direct incoming calls and greet visitors.
• Support executives and multiple departments with calendar and meeting coordination.
• Prepare documents, reports and presentations as needed.
• Coordinate travel arrangements and itineraries.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Adobe PDF

Communication

Customer service

Attention to detail

Multitasking

Education

High school diploma or equivalent

Associate's degree in Business Administration or related field

Tools

Procore

QuickBooks

Ramp

SharePoint

Job description

Smith Group of Americas is seeking a detail-oriented Secretary/Administrative Assistant to support our Syracuse office. This role will be the first point of contact for visitors and will provide comprehensive administrative support across Operations, HR, Finance, Estimating, and Leadership.

Responsibilities include handling front office tasks, coordinating calendars, travel, and communications; assisting with onboarding, payroll, and document control; and supporting project teams with