Office Assistant

Kids for the Future; Galeville (NY); On-site; USD 32,000 - 34,000; Full time

Job summary

Barton & Loguidice, D.P.C. is seeking an Office Assistant for its Syracuse, NY headquarters. The role supports front desk operations, mail, records, and general clerical tasks in a busy administrative environment.

Responsibilities include greeting visitors, directing calls, managing mail and supplies, and assisting with project reproduction and coordination with staff and vendors. Entry-level friendly, dependable, organized professionals are encouraged to apply.

Qualifications

• Entry-level position; previous office, receptionist, clerical, or customer service experience is helpful but not required.
• Friendly, dependable, organized, and professional.
• Accurate typing, data entry, and attention to detail.
• Ability to multitask, manage time effectively, and support daily office procedures.
• Strong communication skills in person, by phone, and by email.

Responsibilities

• Assists staff with reproduction needs on projects including managing production schedules and coordination with outside vendors.
• Receives and directs incoming calls and directs calls of a specific and general nature to the appropriate party.
• Monitors Syracuse office building visitor/vendor access and monitors for emergencies.
• Receives and directs visitors, clients, and applicants to the proper individual.
• Maintains daily logs for visitors and monitors sign-in/sign-out status of employees.
• Opens and closes lobby, front desk, and phones for business.
• Assist with mail distribution.
• Assist with mailing, packaging, and shipping for the Syracuse Office.
• Handles different situations, problems, and deviations in the office according to general instructions and policies from your Supervisor or the Corporate office.
• Assists with monitoring and coordinating the office supply inventory.
• Performs general clerical duties such as word processing and digital file management, as needed.
• Provides assistance, as requested, to the Corporate Administrator for tasks like landlord maintenance, coordinating luncheons, and miscellaneous errands.

Skills

Typing

Data entry

Multitasking

Communication skills

Tools

Microsoft Office

Job description

• Location 443 Electronics Parkway,Liverpool, NY, 13088,United States
• Base Pay $23.00 - $25.00 / Hour
• Job Category Administrative
• Employee Type Full-Time Non-Exempt

Barton & Loguidice, D.P.C. , a growing, multi-disciplined engineering firm, is conducting a search for a full-time Office Assistant for its headquarters in Syracuse, New York. Seeking a reliable, enthusiastic, organized person who maintains a professional demeanor.

Duties include:

• Assists staff with their reproductionneeds on projects including managing production schedules, and coordination with outside vendors.
• Receives and directs incoming calls and directs calls of a specific and general nature to the appropriate party.
• Monitors Syracuse office building visitor/vendor access and monitors for emergencies.
• Receives and directs visitors, clients, and applicants to the proper individual.
• Maintains daily logs for visitors and monitors sign-in/sign-out status of employees.
• Opens and closes lobby, front desk, and phones for business.
• Assist with mail distribution.
• Assist with mailing, packaging, and shipping for the Syracuse Office.
• Handles different situations, problems, and deviations in the office according to general instructions and policies from your Supervisor or the Corporate office.
• Assists with monitoring and coordinating the office supply inventory.
• Performs general clerical duties such as word processing and digital file management, as needed.
• Provides assistance, as requested, to the Corporate Administrator for such tasks as:
  • Landlord maintenance needs and cleaning service.
  • Coordinating office luncheons, including food ordering.
  • Miscellaneous errands for the Syracuse office.
• Additional administrative and office assistance as requested by the Supervisor or the Corporate office.

Requirements

• Entry-level position; previous office, receptionist, clerical, or customer service experience is helpful but not required.
• Friendly, dependable, organized, and professional.
• Accurate typing, data entry, and attention to detail.
• Ability to multitask, manage time effectively, and support daily office procedures.
• Strong communication skills in person, by phone, and by email.

Estimated Pay Range: $23-25/hour.

Actual compensation may vary based on related work experience, geographical location and market conditions, education/training, certifications, and other credentials, as well as applicable knowledge and skills.

Barton & Loguidice is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability or protected veteran status, and any other basis protected by applicable local, state, or federal law or Executive Orders.