OFFICE ASSISTANT/COORDINATOR

AppleOne Employment Services; Greeley (CO); On-site; USD 30,000 - 34,000; Full time

Job summary

AppleOne Employment Services in Greeley, CO seeks an experienced Office Assistant/Coordinator to support daily office operations in the oil and gas sector. This full-time, temp-to-hire role emphasizes organization, timely documentation, scheduling, dispatching, and top-notch service to customers, vendors, and internal teams.

You will handle contracts, work orders, reports, and correspondence, coordinate field activities, and assist management with data entry and records.

Qualifications

• 3–5 years of office administration or coordinator experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Strong written and verbal communication and organizational skills.

Responsibilities

• Prepare and maintain office documents, reports, and files.
• Coordinate schedules, meetings, and field operations.
• Assist with dispatching and coordination of field personnel and equipment.
• Manage phone calls, emails, and vendor communication.
• Data entry, scanning, and general clerical support.
• Track job schedules and confidentiality of records.

Skills

Office administration

Scheduling

Data entry

Customer service

Microsoft Office

Communication

Attention to detail

Tools

Outlook

Word

Excel

Job description

Job Summary

We are seeking an experienced Office Assistant/Coordinator for a full-time, temp-to-hire opportunity in Greeley, CO supporting daily office operations within the oil and gas industry. This role is ideal for a dependable administrative professional who enjoys staying organized, coordinating moving parts, supporting field operations, and providing excellent service to customers, vendors, and internal teams. The Office Assistant/Coordinator will play an important role in keeping documentation, scheduling, dispatching, contracts, and communication running smoothly. This is a great opportunity to join a professional operations-focused environment with consistent weekday hours, supportive teamwork, and the potential for long-term growth for the right candidate.

Key Responsibilities

• Prepare, organize, update, and maintain office documents, records, reports, work orders, purchase orders, contracts, and files.
• Coordinate schedules, appointments, meetings, service requests, and daily work activities for office and field operations.
• Assist with dispatching and coordination of field personnel, drivers, equipment, and service-related needs.
• Manage incoming and outgoing phone calls, emails, customer inquiries, vendor communication, and general correspondence.
• Provide accurate data entry, scanning, copying, filing, and general clerical support to management and other departments.
• Track job schedules, project documentation, and service requests while following company procedures for confidentiality and recordkeeping.

Compensation and Benefits

• Pay Rate: $22.00 to $25.00 per hour, depending on experience.
• Schedule: Monday through Friday.
• Employment Type: Full-Time, Temp-to-Hire.
• Location: Greeley, CO.
• Industry: Oil and Gas.

Required Qualifications and Skills

• Support daily office administration, documentation, scheduling, and recordkeeping.
• Coordinate dispatching, service requests, field personnel, drivers, and equipment as needed.
• Prepare and organize contracts, work orders, purchase orders, reports, and related business documents.
• Communicate professionally with customers, vendors, employees, management, and field teams.
• 3 to 5 years of office administration, administrative support, or office coordinator experience preferred.
• Previous office administration experience is required.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Experience with email correspondence, customer service, scheduling, documentation, and data entry.
• Strong written and verbal communication skills.
• Excellent organizational skills with strong attention to detail.
• Ability to multitask, prioritize responsibilities, and meet deadlines in a fast-paced environment.
• Professional, dependable, and customer-focused with the ability to work independently and as part of a team.

Preferred Qualifications

• Experience in the oil and gas industry is strongly preferred.
• Experience with dispatching, scheduling, or coordinating field operations is preferred.
• Familiarity with contracts, work orders, purchase orders, and business documentation is preferred.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.