Administrative Assistant

AppleOne; Ontario (OR); On-site; USD 28,000 - 31,000; Full time

Job summary

AppleOne Employment Services is seeking an organized Administrative Assistant for a temp-to-hire role in Ontario, OR. You will support a busy engineering services team, manage documentation, prepare recurring reports, and help ensure smooth communication across the project.

The pay ranges from $20.00 to $22.50 per hour, and the position requires a High School Diploma with 2+ years of administrative experience and proficiency in Outlook, Word, Excel, and PowerPoint.

Qualifications

• High School Diploma or equivalent required.
• 2+ years of administrative or clerical experience.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience using Adobe and navigating internet or intranet systems.
• Strong organizational skills with excellent attention to detail and accuracy.
• Clear written and verbal communication skills.
• Ability to manage multiple assignments, prioritize workload, and meet deadlines.
• Comfortable working independently with minimal supervision.
• Professional, adaptable, resourceful, and proactive in learning new responsibilities.

Responsibilities

• Provide administrative and staff support to a department or professional project team.
• Maintain and update Cross Connection Program information, including test reports, notices, and program records.
• Prepare and distribute testing notices, failure-to-test notifications, and related documentation.
• Create monthly, quarterly, and annual reports using Microsoft Word and PowerPoint.
• Organize and maintain project files, records, reports, and administrative documentation.
• Assist with scheduling, meeting coordination, travel arrangements, communication flow, and other administrative functions as needed.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Multitasking

Independent work

Proactive learner

Education

High School Diploma or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Adobe

Internet navigation

Job description

Job Summary

We are seeking an organized and detail-oriented Administrative Assistant for a temp-to-hire opportunity in Ontario, OR. This role supports a busy professional team within the engineering services industry and is ideal for someone who enjoys keeping projects, programs, and administrative processes running smoothly.

The Administrative Assistant will provide comprehensive administrative and project support, maintain program records, coordinate documentation, prepare recurring reports, and help ensure accurate communication across the team. This is a strong opportunity for a dependable administrative professional who wants to grow in a supportive, team-focused environment with steady work, professional leadership, and the chance to take ownership of meaningful responsibilities.

The ideal candidate is proactive, organized, comfortable managing multiple priorities, and able to work independently while supporting team success.

Key Responsibilities

• Provide administrative and staff support to a department or professional project team.
• Maintain and update Cross Connection Program information, including test reports, notices, and program records.
• Prepare and distribute testing notices, failure-to-test notifications, and related documentation.
• Create monthly, quarterly, and annual reports using Microsoft Word and PowerPoint.
• Organize and maintain project files, records, reports, and administrative documentation.
• Assist with scheduling, meeting coordination, travel arrangements, communication flow, and other administrative functions as needed.

Compensation and Benefits

• Pay: $20.00 to $22.50 per hour.
• Job type: Temp-to-hire.
• Location: Ontario, OR.

Required Qualifications and Skills

• Support administrative operations for a busy department or project team.
• Maintain critical program records, reports, notices, and documentation.
• Prepare recurring project reports and coordinate information flow.
• Manage schedules, files, deadlines, and competing administrative priorities.
• High School Diploma or equivalent required.
• 2+ years of administrative or clerical experience, preferably supporting projects, programs, or professional teams.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience using Adobe and navigating internet or intranet systems.
• Strong organizational skills with excellent attention to detail and accuracy.
• Clear written and verbal communication skills.
• Ability to manage multiple assignments, prioritize workload, and meet deadlines.
• Comfortable working independently with minimal supervision.
• Professional, adaptable, resourceful, and proactive in learning new responsibilities.
• Ability to handle confidential or proprietary information with discretion.

Preferred Qualifications

• Administrative experience in engineering services, utilities, construction, public works, or a related project-based environment.
• Experience maintaining compliance-related records, testing documentation, or program files.
• Prior experience preparing reports, notices, and presentation materials for internal teams or stakeholders.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.