Operations Coordinator

AppleOne; Vista (CA); On-site; USD 33,000 - 40,000; Full time

Job summary

AppleOne Employment Services is seeking an organized Operations Coordinator for a growing construction company in North San Diego. You will support construction operations, scheduling, documentation, travel logistics, and field communication in a fast-paced environment.

The role offers opportunities to build construction operations experience, learn industry systems, and contribute directly to project success within a stable construction-focused company.

Qualifications

• 3+ years of administrative, operations, project coordination, construction support, or related experience.
• Strong organizational skills, time-management ability, and attention to detail.
• Proficiency with Microsoft Office, including Excel and Word.
• Willingness to learn company-specific software and systems.

Responsibilities

• Provide administrative and operational support to leadership and field teams.
• Maintain WIP tracking, project calendars, and key deadlines.
• Support job setup, documentation, and project records in Sage and Autodesk.
• Coordinate field support needs, including plans, materials tracking, and communication follow-up.
• Assist with travel arrangements, onboarding support, mileage forms, and vendor records.
• Support office operations, supplies, maintenance, and asset records.

Skills

Administrative support

Communication

Time management

Microsoft Office

Tools

Sage

Autodesk

Gantt schedules

COI tracking

Job description

We are seeking an organized and proactive Operations Coordinator for a growing construction company in North San Diego. This role supports construction operations for self-perform and small projects, working closely with leadership, project managers, field teams, subcontractors, vendors, and administrative departments.

The Operations Coordinator is ideal for someone who enjoys keeping projects, schedules, documentation, travel logistics, and field communication organized in a fast-paced construction environment. This position offers the opportunity to build valuable construction operations experience, learn industry systems, and contribute directly to project success.

This is a great fit for a detail-oriented administrative professional who values teamwork, supportive leadership, clear communication, and the opportunity to grow within a stable construction-focused environment. The role provides exposure to project coordination, field operations, workforce support, subcontractor documentation, and office administration.

Key Responsibilities

• Provide administrative and operational support to the Vice President, Director, Project Managers, General Foreman, and field operations team.
• Maintain WIP tracking, project closeout tracking, bidding status, pending awards, job starts, manpower schedules, project calendars, and key deadlines.
• Support job setup, documentation, and project records in systems such as Sage and Autodesk, including distributing new job setup forms and maintaining organized files.
• Coordinate field support needs, including check-ins, project plans, CCDs, materials tracking, field documentation, and communication follow-up.
• Assist with employee travel arrangements, onboarding support, mileage form review, subcontractor setup, vendor records, COI tracking, licensing, and business license documentation.
• Support office operations, including supplies, maintenance needs, tool and equipment asset records, and coordination with local leadership and corporate departments.

Compensation and Benefits

• Temp-to-hire opportunity.
• Pay range: $24 to $29 per hour. DOE

Required Qualifications and Skills

• Maintain project tracking, schedules, documentation, calendars, and operational records for construction projects.
• Coordinate administrative support for project managers, field personnel, subcontractors, vendors, and leadership.
• Support job setup, workforce coordination, travel arrangements, field documentation, and vendor compliance tracking.
• Assist with construction systems, customer portals, office processes, and project communication.
• 3+ years of administrative, operations, project coordination, construction support, or related experience.
• Strong organizational skills, time-management ability, and attention to detail.
• Ability to manage multiple priorities, meet deadlines, adapt to changing demands, and stay focused during frequent interruptions.
• Strong written and verbal communication skills with the ability to interact professionally with office teams, field employees, subcontractors, vendors, and customers.
• Proficiency with Microsoft Office, including Excel and Word.
• Willingness to learn company-specific software, customer systems, and construction-related platforms.
• Dependable, proactive, team-oriented, and comfortable working independently while taking ownership of assigned responsibilities.

Preferred Qualifications

• Construction industry experience is highly preferred.
• Experience supporting project managers, field operations, subcontractor coordination, or vendor documentation.
• Familiarity with Sage, Autodesk, Gantt schedules, COI tracking, job setup processes, or construction project documentation.
• Experience coordinating employee travel, field schedules, material tracking, or construction office operations.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.