Office Assistant

Villanova University; Rosemont (PA); On-site; USD 11,365 - 16,186; Part time

Job summary

Villanova University is seeking an Office Assistant in the Mechanical Engineering department. The role involves hands-on office tasks, Excel data management, Canva slide prep, and Word-based labeling.

Responsibilities include welcoming visitors, mail distribution, maintaining the reception area, restocking supplies, and supporting Friday seminars and seasonal decor. This student position emphasizes discretion and strong interpersonal interaction.

Qualifications

• Open to Villanova students with eligibility for work study.
• Requires good interpersonal skills and discretion.
• Wage is $10/hour with 13 hours per week.

Responsibilities

• Office work including creating and maintaining Excel spreadsheets.
• Using Canva templates to create slides and announcements.
• Using Word to create name tag inserts and mailing labels.
• Greeting department visitors and distributing mail.
• Maintaining a clean reception area and meeting room.
• Restocking supplies and assisting with seminars and seasonal decorating.

Skills

Excel

Canva

Word processing

Interpersonal skills

Discretion

Tools

Excel

Canva

Word

Job description

Villanova University

Office assistant

Posting Details

Do you have questions about the application process? If so, please refer to the Applicant FAQ's.

• Posting Number: 20260268V
• Position Title: Office assistant
• Posting Type: Student
• Hours/week: 13
• Eligibility: Work Study ONLY
• Semester: 2026-2027 Academic Year
• Location: Drosdick Hall
• Number of positions: 4
• Department: 205-Mechanical Engineering
• Contact Name: Jane Ni
• Contact Phone/Extension: 6105194981

Position Summary Information

Office work of any kind including creating and maintaining Excel spreadsheets, using Canva templates to create slides and announcements, using Word to create name tag inserts and mailing labels, greeting department visitors, distributing mail, maintaining a clean reception area and department meeting room, restocking supplies, creating seminar abstracts, helping prepare for and set up Friday afternoon seminars, and helping with seasonal decorating.

Good interpersonal skills are required. Position requires interaction with students, staff, faculty and guests. Ability to deal discreetly with sensitive information.

Wage Rate: $10/hr

Posting Detail Information

• Open Until Filled: No

Posting Specific Questions

1. * Are you currently a registered Villanova student?
   • Yes
   • No
2. * Are you eligible for work study?
   • Yes
   • No
   • I don't know
3. * Have you ever worked on campus before? If 'Y', what department and semester/year?

   (Open Ended Question)

4. * What is your availability (days, times)?

   (Open Ended Question)

Optional Applicant Documents:

Required Documents

• Cover Letter / Letter of Interest
• Resume / Curriculum Vitae

Optional Documents

• Cover Letter / Letter of Interest
• Resume / Curriculum Vitae

PI285963273