Admissions and Outreach Assistant

VILLANOVA UNIVERSITY; Rosemont (PA); On-site; USD 11,000 - 16,000; Part time

Job summary

Villanova University is seeking an Admissions and Outreach Student Worker to support CPS admissions and outreach teams. The role involves event materials, prospect outreach, and coordinating communications.

This is a part-time student position offering hands-on experience with CRM systems, event execution, and outreach to prospective students. The student worker will assist with scheduling, materials, and logistics for events, while maintaining liaison with campus offices for checks, reporting,

Qualifications

• Currently enrolled Villanova student in good standing.
• Interest in sales, marketing, communications, or higher education.
• Comfortable speaking with prospective students by phone in a professional manner.

Responsibilities

• Assist with communications for events, deadlines, and key dates.
• Answer incoming calls from prospective students and direct them to resources.

Skills

Sales interest

Marketing interest

Communications

Higher education career

Education

Villanova student in good standing

Tools

Slate CRM

Job description

Admissions and Outreach Assistant

Posting Details

Do you have questions about the application process? If so, please refer to the Applicant FAQ’s.

Position Information

Posting Number: 20260317V

Position Title: Admissions and Outreach Assistant

Posting Type

Student Hours/week: Up to 20 hours/week

Eligibility: Work study preferred but open to all students

Semester 2026-2027

Academic Year Location Vasey Hall

Detailed Work Schedule

Number of positions: 1

Department: 576-Dean, Professional Studies

Contact Name: Paul Ballentine

Contact Phone/Extension: 610-519-4366

Position Summary Information

Job Description Summary: The College of Professional Studies is Villanova’s academic home for adult and part-time learners pursuing degree completion, certificates, and continuing education. The Admissions and Outreach Student Worker provides day to day support across the CPS admissions and outreach teams. This role covers a range of responsibilities including: connecting with prospective students and CPS Partner Organizations, preparing materials for recruitment events, strategic communications, event planning, among others. It is a strong fit for a student exploring careers in sales, marketing, communications, or higher education, offering hands on experience with customer relationship management systems, event execution, and direct outreach to prospective students.

Key Responsibilities

Communications

• Help set up communications tied to events, application deadlines, and other key dates
• Audit website pages for accuracy and flag outdated content

Prospective Student Engagement

• Assist with answering incoming phone calls
• Connect with prospective students through inbound and outbound calls to answer questions and direct them to the right resources

Inventory and Collateral

• Oversee admissions and outreach supplies, track quantities, and recommend when reorders are needed
• Assemble application boxes and organize outgoing mailings

Event Support

• Print name tags, organize and print event materials, and prepare packets for on and off campus events
• Assist with logistics for on-campus events, including room reservations, food orders, and setup
• Enter leads from events into Slate Trips, particularly during high volume periods when on the spot entry is not possible

Administrative Support

• Serve as a liaison with the Bursar’s Office as needed for checks, monthly reporting, and vendor forms
• Complete research assignments such as identifying partner organizations, developing outreach lists, and gathering contact information

Qualifications

• Currently enrolled Villanova student in good standing
• Interest in sales, marketing, communications, or a career in higher education
• Comfortable speaking with prospective students by phone in a professional and welcoming manner

Additional Information

Physical Demands Summary: Wage Rate: $10 per hour Posting Detail Information Closing Date (11:59pm ET): Open Until Filled No

Posting Specific Questions

* Are you currently a registered Villanova student?

• Yes
• No

* Are you eligible for work study?

• Yes
• No
• I don't know

* Have you ever worked on campus before? If “Y”, what department and semester/year?

(Open Ended Question)

* What is your availability (days, times)?

(Open Ended Question)

Optional Applicant Documents

Required Documents

• Resume / Curriculum Vitae

Optional Documents

• Cover Letter / Letter of Interest
• Other Document