Operations Assistant - External Relations

VILLANOVA UNIVERSITY; Rosemont (PA); On-site; USD 15,153 - 17,908; Part time

Job summary

Villanova University is seeking an Operations Assistant - External Relations to support the Marketing & Business Law Department in Bartley Hall. The role involves planning events, managing external relations, and handling data with care and discretion.

You will interact with alumni, donors, faculty, and staff, coordinating outreach, mailings, and research projects. Strong Microsoft Office skills and organization are essential; Canva/Photoshop are a plus.

Qualifications

• Knowledge of Marketing major and Business Law minor.
• Proficient in Microsoft Office tools.
• Excellent organizational and time management skills.
• Superior attention to detail.
• Ability to exercise discretion and handle confidential information.
• Strong written and oral communication skills.
• Ability to prioritize and multitask in a fast-paced environment.
• Self-starter who can solve problems with minimal oversight.
• Ability to interact professionally with alumni, guests, and faculty/staff leadership.
• Design skills in Canva or Photoshop are a plus.

Responsibilities

• Support faculty and Department Administrator in planning and executing events.
• Assist with external relations and data management.
• Create and manage communications with alumni, friends, and donors.
• Conduct research on Villanova School of Business alumni.
• Assist with outreach and mailings as needed.

Skills

Microsoft Office

Time management

Attention to detail

Discretion/confidentiality

Communication (written/oral)

Multi-tasking

Problem-solver

Alumni/friend communications

Design tools (Canva, Photoshop)

Tools

Microsoft Office

Canva

Photoshop

LinkedIn

Google Workspace

Job description

Operations Assistant - External Relations

Posting Details

Position Information Posting Number: 20260275V Position Title: Operations Assistant - External Relations Posting Type Student Hours/week: 8-10 Eligibility: Work study preferred but open to all students Semester 2026-2027 Academic Year Location Bartley Hall Detailed Work Schedule Number of positions: 1 Department: 222-Marketing Contact Name: Yvonne Poorman-Taylor Contact Phone/Extension: 610-519-4350

Position Summary Information

The Marketing & Business Law Department’s External Relations & Operations Assistant will support the faculty and the Department Administrator in planning and executing events, external relations, and data management.

The position provides the opportunity to have a direct impact on the perception of the Marketing & Business Law department within the Villanova School of Business and among its alumni through the creation and execution of events, communication with alumni, friends, and donors, and additional support. The individual will interact with alumni, donors, faculty, and staff. Other tasks may include conducting research on VSB alumni, outreach, and assembling mailings.

Requirements

• Knowledge of the Marketing major and Business Law minor.
• A demonstrated proficiency in Microsoft Office tools.
• Advanced organizational and time management skills.
• Superior attention to deal.
• Ability to exercise discretion, confidentiality, and good judgment to compile research using common tools such as LinkedIn and Google.
• Excellent written and oral communication skills.
• The ability to prioritize and multi-task in a fast-paced environment.
• Must be a problem-solver, self-starter, and capable of finding solutions with minimal oversight.
• An ability to work with and communicate appropriately with alumni, guests, and faculty/staff leadership.
• Design skills (Canva, Photoshop, etc.) a plus.

Additional Information

Physical Demands Summary: This job requires lifting or carrying general equipment or supplies (up to 30 pounds) to and from events.

Wage Rate: $11.25

Closing Date (11:59pm ET): Open Until Filled Yes