Receptionist

Gainor Staffing; New York (NY); On-site; USD 65,000 - 70,000; Full time

Job summary

A professional services firm in New York City is seeking a Receptionist to manage reception duties and provide administrative support. This on-site role requires front-of-house experience and strong communication skills. Responsibilities include guest check-ins, event logistics, and coordinating office supplies. The salary range is $65,000 to $70,000 annually, based on experience.

Qualifications

• Experienced in front-of-house roles within professional services or hospitality environments.
• Known for meticulous attention to detail and a service-driven approach.
• Comfortable interacting with high-level executives and distinguished guests.

Responsibilities

• Manage reception duties including phone coverage, guest check-ins, and meeting room coordination.
• Provide administrative support such as document preparation and expense tracking.
• Assist with event logistics including signage and catering.

Skills

Front-of-house experience

Attention to detail

Communication skills

Tech-savvy

Tools

Microsoft Office

Adobe tools

Job description

Our client, a financial services firm in the environmental sustainability space, is seeking a Receptionist to join the team. This role is fully on site in New York City.

Who You Are

1. Experienced in front-of-house roles within professional services or hospitality environments
2. Known for your meticulous attention to detail and warm, service-driven approach
3. Comfortable interacting with high-level executives and distinguished guests
4. Physically capable of handling tasks that involve lifting, stocking, or packing
5. Tech-savvy with strong command of Microsoft Office and Adobe tools
6. Highly responsive and communicative via Outlook and Slack

What You’ll Do

1. Manage reception duties including phone coverage, guest check-ins, and meeting room coordination
2. Provide administrative support such as document preparation, printing, and expense tracking
3. Assist with event logistics including signage, name badges, catering, and setup
4. Oversee office supply inventory, manage vendor relationships, and place orders
5. Act as the point of contact for building operations, submitting maintenance requests and managing visitor access
6. Run occasional local errands such as mail drop-offs or lunch pickups
7. Travel domestically twice a year

What Success Looks Like

1. Guests and team members consistently experience a welcoming and professional environment
2. Office operations run smoothly with well-stocked supplies and organized spaces
3. Events are executed flawlessly with attention to branding and logistics
4. Leadership and external partners rely on you for dependable, high-quality support
5. You contribute to a culture of excellence and hospitality every day

Salary Range: $65,000 – 70,000 annually, based on experience

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable law.