Office Assistant

attentivecareservice; Philadelphia (Philadelphia County); On-site; USD 21,000 - 30,000; Full time

Job summary

Attentive Care Service in Philadelphia seeks an Office Assistant to provide organized, in-person support and clerical aid in daily operations.

The role blends office duties with administrative tasks, requiring excellent communication, multi-tasking ability, and a proactive, self-starting attitude.

Qualifications

• Highly organized with strong interpersonal skills.
• Self-starter with ability to multi-task.
• Excellent verbal and written communication.

Responsibilities

• Answer phone inquiries and direct calls; provide basic information.
• Welcome visitors to the office.
• Schedule meetings and send invites.
• Ensure the office runs smoothly on a daily basis.
• Print legibly and maintain spreadsheets.
• Compose and send emails.
• Track, record, and report data for quarterly meetings.
• Restock supplies in waiting areas (e.g., water jugs).
• Know agency process for incident reporting and complaints.
• Follow up with clients for prolonged hospitalizations.

Job description

Job description

An Office Assistant is highly organized and responsible. He/she must be a self-starter with strong interpersonal skills. The Office Assistant will demonstrate excellent verbal and written communication skills, along with the ability to multi-task. Not only does this position require in- office duties, but potential candidate must also have the flexibility to perform clerical and administrative tasks to support daily operation in the office setting. The following duties/tasks are not all inclusive and other duties/tasks may be assigned as needed.

Duties and Responsibilities

• Answer phone inquiries, direct calls, and provide basic company information – This is the primary job for an office assistant. There should be no one else answering the phone at ACSA unless the Office Assistant is away from the desk or not working that day. Read phone etiquette below.
• Welcoming visitors to ACSA
• Scheduling meetings and sending meetings invites
• Ensuring the office runs smoothly
• Ability to print legibly
• Ability to create and maintain spreadsheets
• Ability to compose and send emails
• Track, record, and report data pertaining to quarterly meetings
• Refill all supplies in the waiting rooms, including, but not limited to, changing the water jug for the water cooler
• Know the agency process for incident reporting and consumer complaints
• Follow up with clients for prolonged hospitalizations