Office Adminstrator

Designeers Midwest; Blue Ash (OH); On-site; USD 35,000 - 50,000; Full time

Job summary

Designeers Midwest, located in Blue Ash, Ohio, is seeking a dedicated Office Administrator to manage day-to-day office operations efficiently. This role involves coordinating office procedures, maintaining supply inventories, and ensuring effective communication with clients and staff.

The ideal candidate should possess solid computer skills, attention to detail, and the ability to maintain a professional environment. Responsibilities also include managing correspondence and scheduling appointments while maintaining the overall well-being of the office.

Qualifications

• Detailed knowledge of clerical/administrative procedures and systems.
• Experience with electronic and hard copy filing systems.
• Ability to communicate effectively with clients and vendors.

Responsibilities

• Oversee general office administration duties.
• Coordinate meetings, appointments, and travel arrangements.
• Manage office supply inventories and ensure neat office facilities.

Skills

Computer skills

Good communication skills

Attention to details

Interpersonal skills

Teamwork

Tools

Excel

MSWord

QuickBooks

Adobe

Job description

Responsible for general office administration duties including implementation and adherence of office policies and procedures. Duties shall include general administration of office coordination and purchasing of office supplies, materials, and deliveries. Maintain overall well-being of the office and ensuring its business functions are not impacted by administration issues

• Indicate specific job duties and responsibilities.
• Ensure administration processes are adhered to standard office policies and procedures
• Communicate on phone, email with clients, vendors, employees and Management
• Take and distribute messages
• Receive and direct visitors and clients, provide welcome refreshments
• General clerical duties including photocopying, scanning, fax and mailing
• Maintain electronic and hard copy filing system
• Prepare written responses to routine enquiries
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
• Receive, open, sort and distribute incoming mail or correspondenceMaintain office supply inventories
• Coordinate maintenance of office facilities and equipment
• Coordinate and maintain records for staff, telephones, parking and petty cash
• Check and enter data into office computer system
• Schedule prescription pickup and delivery of Products
• Ensure packaging of Products for delivery
• Schedule and maintain patient appointments
• Organize office internal and external events
• Controlling basic accounting functions such as checking invoices and tracking and communicating payments there of
• Keep office facilities neat, clean, and tidy
• Run errands as needed and requested by Management
• Adequate computer skills and knowledge of relevant software (Excel, MSWord, QuickBooks, Adobe
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping
• Knowledge of principles and practices of basic office management
• Good communication skills – written and verbal
• Professional personal presentation
• Attention to details and accuracy
• Interpersonal skills, teamwork

Additional Information

All your information will be kept confidential according to EEO guidelines.