Administrative Assistant

Cavco Douglas; Georgia; On-site; USD 38,000 - 52,000; Full time

Job summary

Cavco Douglas is seeking an Administrative Assistant to support professionals by handling routine and advanced duties. Responsibilities include organizing files, preparing reports and correspondence, managing calendars, greeting visitors, handling mail, and assisting with travel plans and itineraries.

The role involves interacting with clients, staff, and executives including CEOs. The position emphasizes strong organizational skills, clear written and verbal communication, and the ability to

Qualifications

• Previous experience in office administration or related fields.
• Ability to prioritize and multitask.
• Excellent written and verbal communication skills.
• Strong attention to detail.
• Strong organizational skills.

Responsibilities

• Answer phones and greet visitors.
• Schedule appointments and maintain calendars.
• Schedule and coordinate staff and other meetings.
• Collate and distribute mail.
• Prepare communications, such as memos, emails, invoices, reports and other correspondence.
• Write and edit documents from letters to reports and instructional documents.
• Create and maintain filing systems, both electronic and physical.
• Manage accounts and perform bookkeeping.

Skills

Phone etiquette

Calendar management

Meeting coordination

Mail handling

Document preparation

Writing & editing

Filing systems

Bookkeeping

Job description

The Administrative Assistant handles routine and advanced duties for other professionals. They organize files, create correspondence, prepare reports and documents, manage calendars to schedule appointments, sort mail, prepare invoices and offer general staff support. They may serve as an initial point of contact, answering phones and greeting visitors. They might engage in event planning and meeting setup and implementation. Very often they will make travel arrangements and generate itineraries. They have to deal with other people from a wide variety of levels, from clients to management and even corporate CEOs.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Collate and distribute mail
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping

MINIMUM QUALIFICATIONS

• Previous experience in office administration or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills

Qualifications

Skills

Behaviors

:

Motivations

:

Education

Experience

Licenses & Certifications

Equal Opportunity Employer
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