Office Assistant

WizeHire, Inc; Huntington Beach (CA); On-site; USD 40,000 - 65,000; Full time

Job summary

WizeHire, Inc is seeking an organized, proactive Office Manager/Administrative Assistant to join our small team in Huntington Beach. This hands-on role keeps the office running smoothly, supports client communications, and takes ownership of a wide range of administrative tasks from scheduling to travel coordination.

The ideal candidate is detail-oriented, communicates clearly, handles multiple priorities with minimal supervision, and has a background in customer service or office

Qualifications

• Highly organized and detail-oriented, able to manage multiple priorities with minimal supervision.
• Background in customer service, office administration, or a similar role is preferred.
• Excellent written and verbal communication skills.
• Comfortable interacting with clients and team members.

Responsibilities

• Manage client communications and respond to inquiries in a timely manner.
• Schedule appointments and coordinate company travel as needed.
• Coordinate office needs and supplies; maintain and improve office procedures.
• Keep day-to-day operations organized and efficient.
• Assist with marketing and community outreach, including local events.
• Support print and digital marketing efforts as needed.

Skills

Organizational skills

Communication

Customer service

Multitasking

Job description

We're looking for an organized, proactive, and personable Office Manager/Administrative Assistant to become an integral part of our small team. This is a hands-on role for someone who enjoys keeping an office running smoothly, working directly with clients, and taking ownership of a wide variety of administrative and organizational responsibilities.

Responsibilities will include managing client communications, scheduling appointments and company travel, coordinating office needs and supplies, maintaining and improving office procedures, and helping keep day-to-day operations organized and efficient. You'll also assist with marketing and community outreach, including local events and print and digital marketing efforts.

The ideal candidate is highly organized and detail-oriented, communicates exceptionally well, is comfortable interacting with clients, and can confidently manage multiple priorities with minimal supervision. A background in customer service, office administration, or a similar role is preferred.

If you're someone who takes pride in being dependable, organized, and the person others can count on to keep things moving, we'd love to hear from you.