Office Assistant

Agnello & Rogers; Fontana (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Agnello & Rogers is seeking an Office Assistant to support daily operations and staff with administrative tasks. Responsibilities include answering phones, greeting visitors, filing, and organizing documents while maintaining confidentiality and professionalism.

The role requires strong organizational skills, clear communication, and proficiency with MS Office and Google Workspace; prior admin or customer service experience is preferred.

Qualifications

• Organizational, time-management and multitasking abilities.
• Strong verbal and written communication skills.
• Proficiency with MS Office Suite and Google Workspace.
• Experience in administrative or customer service roles preferred.
• Professional demeanor with ability to maintain confidentiality.

Responsibilities

• Answer phones, greet visitors, manage correspondence and filing.
• Order supplies, maintain inventory, and keep office equipment functional.
• Schedule meetings, manage calendars, and arrange travel.
• Data entry, update databases, and assist with basic bookkeeping or invoicing.
• Process incoming/outgoing mail, packages, and deliveries.

Skills

Organizational Skills

Communication

Technical Skills

Administrative Experience

Tools

MS Office Suite

Google Workspace

Printers & Scanners

Job description

We are seeking an Office Assistant who ensures smooth daily operations by performing administrative tasks such as answering phones, greeting visitors, managing correspondence, filing documents, and ordering supplies. They support staff by scheduling meetings, handling data entry, and providing general clerical support to maintain an organized

Responsibilities

• Administrative Support: Filing, scanning, photocopying, and organizing physical and digital documents.
• Office Maintenance: Managing inventory, ordering, and restocking office supplies; ensuring office equipment is functional.
• Scheduling & Logistics: Coordinating meetings, managing calendars, and making travel arrangements.
• Data Handling: Performing data entry, updating databases, and assisting with basic bookkeeping or invoicing.
• Correspondence: Processing incoming/outgoing mail, packages, and deliveries.

Requirements

• Organizational Skills: Excellent organizational, time-management, and multitasking abilities.
• Communication: Strong verbal and written communication skills.
• Technical Proficiency: Knowledge of office software (MS Office Suite, Google Workspace) and office equipment (printers, scanners).
• Previous experience in an administrative or customer service role is often preferred.
• Professionalism: A friendly, professional demeanor and the ability to maintain confidentiality.