Office Assistant

Chapter 13 Trustee Middle District of Alabama; Fontana (CA); On-site; USD 32,000 - 42,000; Full time

Job summary

Chapter 13 Trustee Middle District of Alabama is seeking an Office Assistant to support daily operations with administrative tasks such as answering phones, greeting visitors, filing documents, and ordering supplies.

The role involves scheduling meetings, data entry, and general clerical support to maintain an organized office environment. Strong organizational, communication, and IT skills are required, along with a professional demeanor and ability to handle confidential information.

Qualifications

• Organizational skills: strong time-management and multitasking.
• Communication: strong verbal and written skills.
• Technical proficiency: MS Office Suite and Google Workspace; familiarity with office equipment.
• Experience in an administrative or customer service role preferred.
• Professionalism and ability to maintain confidentiality.

Responsibilities

• Administrative Support: Filing, scanning, photocopying, and organizing documents.
• Office Maintenance: Managing inventory and restocking supplies; equipment upkeep.
• Scheduling & Logistics: Coordinating meetings and travel arrangements.
• Data Handling: Data entry and updating databases; basic invoicing support.

Skills

Organizational skills

Communication

Technical proficiency

Multitasking

Tools

MS Office Suite

Google Workspace

Printers/Scanners

Job description

We are seeking an Office Assistant who ensures smooth daily operations by performing administrative tasks such as answering phones, greeting visitors, managing correspondence, filing documents, and ordering supplies. They support staff by scheduling meetings, handling data entry, and providing general clerical support to maintain an organized

Responsibilities

• Administrative Support: Filing, scanning, photocopying, and organizing physical and digital documents.
• Office Maintenance: Managing inventory, ordering, and restocking office supplies; ensuring office equipment is functional.
• Scheduling & Logistics: Coordinating meetings, managing calendars, and making travel arrangements.
• Data Handling: Performing data entry, updating databases, and assisting with basic bookkeeping or invoicing.
• Correspondence: Processing incoming/outgoing mail, packages, and deliveries.

Requirements

• Organizational Skills: Excellent organizational, time-management, and multitasking abilities.
• Communication: Strong verbal and written communication skills.
• Technical Proficiency: Knowledge of office software (MS Office Suite, Google Workspace) and office equipment (printers, scanners).
• Previous experience in an administrative or customer service role is often preferred.
• Professionalism: A friendly, professional demeanor and the ability to maintain confidentiality.