Office Assistant

McPhail Sanchez, LLC; Fontana (CA); On-site; USD 25,000 - 30,000; Full time

Job summary

McPhail Sanchez, LLC is seeking an Office Assistant to help keep daily operations running smoothly. You will perform administrative tasks such as answering phones, greeting visitors, filing documents, and ordering supplies while supporting staff with scheduling and data entry.

This role emphasizes organization, clear communication, and discretion. You’ll work with MS Office and Google Workspace, manage mail and invoicing basics, and help keep the office well stocked and professional.

Qualifications

• Organizational Skills: Excellent organizational, time-management, and multitasking abilities.
• Communication: Strong verbal and written communication skills.
• Technical Proficiency: Knowledge of office software (MS Office Suite, Google Workspace) and office equipment (printers, scanners).
• Previous experience in an administrative or customer service role is often preferred.
• Professionalism: A friendly, professional demeanor and the ability to maintain confidentiality.

Responsibilities

• Administrative Support: Filing, scanning, photocopying, and organizing physical and digital documents.
• Office Maintenance: Managing inventory, ordering, and restocking office supplies; ensuring office equipment is functional.
• Scheduling & Logistics: Coordinating meetings, managing calendars, and making travel arrangements.
• Data Handling: Performing data entry, updating databases, and assisting with basic bookkeeping or invoicing.
• Correspondence: Processing incoming/outgoing mail, packages, and deliveries.

Skills

Organizational skills

Communication

Time-management

Multitasking

Professionalism

Confidentiality

Tools

MS Office Suite

Google Workspace

Job description

We are seeking an Office Assistant who ensures smooth daily operations by performing administrative tasks such as answering phones, greeting visitors, managing correspondence, filing documents, and ordering supplies. They support staff by scheduling meetings, handling data entry, and providing general clerical support to maintain an organized

Responsibilities

• Administrative Support: Filing, scanning, photocopying, and organizing physical and digital documents.
• Office Maintenance: Managing inventory, ordering, and restocking office supplies; ensuring office equipment is functional.
• Scheduling & Logistics: Coordinating meetings, managing calendars, and making travel arrangements.
• Data Handling: Performing data entry, updating databases, and assisting with basic bookkeeping or invoicing.
• Correspondence: Processing incoming/outgoing mail, packages, and deliveries.

Requirements

• Organizational Skills: Excellent organizational, time-management, and multitasking abilities.
• Communication: Strong verbal and written communication skills.
• Technical Proficiency: Knowledge of office software (MS Office Suite, Google Workspace) and office equipment (printers, scanners).
• Previous experience in an administrative or customer service role is often preferred.
• Professionalism: A friendly, professional demeanor and the ability to maintain confidentiality.