Office Assistant

U.S. Bankruptcy Court - District of CT; Fontana (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

We are seeking an Office Assistant to support daily operations by performing administrative tasks such as filing, scanning, answering phones, welcoming visitors, and managing correspondence. You will assist with data entry, scheduling meetings, and basic bookkeeping in a professional, confidential government setting.

Ideal candidates bring strong organizational and communication skills, and proficiency with MS Office and Google Workspace to maintain an organized office environment in Fontana, CA.

Qualifications

• Excellent organizational, time-management, and multitasking abilities.
• Strong verbal and written communication skills.
• Knowledge of MS Office Suite and Google Workspace; familiarity with office equipment.
• Prior administrative or customer service experience.
• Professional demeanor and confidentiality.

Responsibilities

• Administrative Support: Filing, scanning, photocopying, and organizing documents.
• Office Maintenance: Managing inventory, ordering, and restocking supplies; ensuring equipment works.
• Scheduling & Logistics: Coordinating meetings, managing calendars, and travel arrangements.
• Data Handling: Data entry, updating databases, and basic invoicing.
• Correspondence: Processing mail, packages, and deliveries.

Skills

Organizational skills

Communication

Technical proficiency

Administrative experience

Tools

MS Office

Google Workspace

Job description

We are seeking an Office Assistant who ensures smooth daily operations by performing administrative tasks such as answering phones, greeting visitors, managing correspondence, filing documents, and ordering supplies. They support staff by scheduling meetings, handling data entry, and providing general clerical support to maintain an organized

Responsibilities

• Administrative Support: Filing, scanning, photocopying, and organizing physical and digital documents.
• Office Maintenance: Managing inventory, ordering, and restocking office supplies; ensuring office equipment is functional.
• Scheduling & Logistics: Coordinating meetings, managing calendars, and making travel arrangements.
• Data Handling: Performing data entry, updating databases, and assisting with basic bookkeeping or invoicing.
• Correspondence: Processing incoming/outgoing mail, packages, and deliveries.

Requirements

• Organizational Skills: Excellent organizational, time-management, and multitasking abilities.
• Communication: Strong verbal and written communication skills.
• Technical Proficiency: Knowledge of office software (MS Office Suite, Google Workspace) and office equipment (printers, scanners).
• Previous experience in an administrative or customer service role is often preferred.
• Professionalism: A friendly, professional demeanor and the ability to maintain confidentiality.