Office Assistant

Pima Medical Institute; El Paso (TX); On-site; USD 24,576 - 29,480; Full time

Job summary

An established industry player is seeking a dedicated office assistant to manage various administrative tasks and support staff. This role involves handling telephone communications, assisting with student admissions, and maintaining inventory for educational materials. The ideal candidate will possess strong verbal and written communication skills, along with experience in office settings. Join a dynamic team where your contributions will help enhance the educational experience for students and staff alike. If you thrive in a fast-paced environment and enjoy helping others, this opportunity is perfect for you.

Qualifications

• 2 years experience as a receptionist or office assistant required.
• Strong verbal and written communication skills essential.

Responsibilities

• Receive and route telephone calls, take messages as needed.
• Assist with typing, filing, copying, and data entry tasks.
• Greet visitors and assist them with their requests.

Skills

Verbal communication skills

Written communication skills

Computer skills

Word processing skills

Education

High school diploma or equivalent

Job description

Job Responsibilities

• Receive telephone calls, determine where to route calls, transfer to appropriate personnel, and take messages.
• Type correspondence and reports from prepared copies for campus staff.
• Assist with the typing, filing, copying, and data entry.
• May receipt checks for tuition payments. Log all EFT deposits.
• Prepare and mail out letters of acceptance to all new students.
• Greet visitors and assist them with their requests.
• Order and prepare books and scrubs for classes. Maintain book inventory and barcode books. Issue books and scrubs to students.
• May assist with filing and copying of documents.
• Assist the Office Manager with school events such as graduation, new student orientation, and appreciation events.
• Send and receive transcripts for student files.
• The list of essential functions is not exhaustive and may be supplemented.

MINIMUM QUALIFICATIONS

• Hiring range: $17.84-$21.40 per hour
• Verbal and written communication skills.
• Two (2) years of experience as a receptionist/office assistant.
• Computer and word processing skills.
• Any equivalent combination of training, education, or experience that meets the minimum qualifications.