Campus Receptionist

Magnolia ISD; United States; On-site; USD 32,000 - 42,000; Full time

Job summary

Applitrack is seeking a receptionist/clerical assistant to support a campus office under direct supervision. You will handle calls, greet visitors, assist with student check-in/out, and manage mail and deliveries.

You will also help prepare mailing materials, maintain computerized files, schedule teacher conferences, and ensure confidentiality in daily administrative tasks.

Qualifications

• High school diploma or GED required.
• 1 year of clerical experience in an office setting.
• Strong organization, communication, and interpersonal skills.
• Ability to follow written instructions.
• Experience operating a multi-line phone system.

Responsibilities

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet and direct campus visitors.
• Assist parents in checking students in and out of school.
• Receive, sort, and distribute mail, messages, documents, and other deliveries.
• Assist with the receipt and distribution of student materials, including homework requests.
• Maintain visitor log and issue visitor passes.
• Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
• Maintain computerized files using personal computer, including reports, employee roster, and mailing lists.
• Assist with the scheduling of teacher conferences.
• Provide clerical assistance as needed.
• Maintain confidentiality.
• Other duties assigned.

Skills

Effective organization

Communication

Interpersonal skills

Follow written instructions

Multi-line phone system

Education

High school diploma or GED

Tools

Multi-line phone system

Job description

Primary Purpose

Under direct supervision provide reception and clerical assistance for the efficient operation of the campus office.

Qualifications

Education/Certification

• High school diploma or GED

Special Knowledge/Skills

• Effective organization, communication, and interpersonal skills
• Ability to follow written instructions
• Ability to operate multi-line phone system

Experience

• One year clerical experience in office setting

Major Responsibilities and Duties

Reception and Phones

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet and direct campus visitors.
• Assist parents in checking students in and out of school.
• Receive, sort, and distribute mail, messages, documents, and other deliveries.
• Assist with the receipt and distribution of student materials, including homework requests.
• Maintain visitor log and issue visitor passes.

Other

• Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
• Maintain computerized files using personal computer, including reports, employee roster, and mailing lists.
• Assist with the scheduling of teacher conferences.
• Provide clerical assistance as needed.
• Maintain confidentiality.
• Other duties assigned.

Supervisory Responsibilities

None.

Equipment Used

Multi-line phone system and personal computer.

Working Conditions

Mental Demands/Physical Demands/Environmental Factors

Maintain emotional control under stress; work with frequent interruptions. Continuous sitting. Able to lift 30