Administrative Assistant, School of Business Administration

Paine College; Augusta (GA); On-site; USD 32,000 - 42,000; Full time

Job summary

Paine College is seeking an Administrative Assistant to provide high-level support for the School of Business Administration. The role includes typing, filing, managing correspondence, and assisting faculty with reports using Word and Excel.

The position requires strong technical skills, effective communication, and the ability to manage records and meetings. Experience with office equipment and travel arrangements is beneficial. 

Qualifications

• Excellent technology skills.
• Good writing, analytical and problem-solving skills.
• Knowledge of principles and practices of the College, planning, records management and general administration.
• Ability to communicate effectively.
• Ability to operate standard office equipment, including computers, telephone systems, calculators, copiers and facsimile machines.
• Ability to follow oral and written instructions.

Responsibilities

• Perform general office duties, such as typing, ordering supplies, and maintaining files and records management system.
• Greet visitors and address their needs.
• Open, sort, and distribute incoming correspondence, including faxes and e-mails.
• File and retrieve institution documents, records, and reports.
• Prepare documents using Word and Excel for Faculty in the department.
• Make travel arrangements for Faculty in the department.
• Coordinate and set-up meetings and conferences.
• Attend meetings to record Minutes.
• Compile, transcribe and distribute Minutes of meetings.
• Assist with overall maintenance of the office.
• Other duties as assigned by the Supervisor.

Skills

Tech skills

Writing

Analytical

Communication

Office equipment operation

Records management

Education

Associate Degree

High School Diploma

Tools

Microsoft Word

Excel

Job description

Position Summary

Provide high-level administrative support by performing administrative functions and handling information requests to faculty and students in the School of Business Administration.

Essential Job Functions

• Perform general office duties, such as, typing, ordering supplies, and maintaining files and records management system
• Greet visitors and address their needs
• Open, sort, and distribute incoming correspondence, including faxes and e-mails
• File and retrieve institution documents, records, and reports
• Prepare reports, invoices, letters, memorandums, and other documents using Microsoft Word, Excel Spreadsheets for all Faculty in the department
• Make travel arrangements for Faculty in the department
• Coordinate and set-up meetings and conferences
• Attend meetings as requested to record Minutes
• Compile, transcribe and distribute Minutes of meetings
• Assist with overall maintenance of the office
• Other duties as assigned by the Supervisor

Knowledge Skills And Abilities

• Excellent technology skills
• Good writing, analytical and problem-solving skills
• Knowledge of principles and practices of the College, planning, records management and general administration
• Ability to communicate effectively
• Ability to operate standard office equipment, including, but not limited to, computers, telephone systems, calculators, copiers and facsimile machines
• Ability to follow oral and written instructions

Minimum Education Or Qualifications

Associate Degree preferred or high school diploma, or equivalent

Experience

Commensurate with roles and responsibilities

Physical Requirements

The sum of all requirements should equal 100%.

Lifting: 2%

Standing: 4%

Sitting: 90%

Walking: 4%