Receptionist/Office Assistant @High School

Royal Independent School District; Town of Texas (WI); On-site; USD 18,000 - 25,000; Full time

Job summary

Royal Independent School District is seeking a receptionist/clerical assistant to support the campus office with reception duties, mail distribution, and visitor management. The role requires basic administrative tasks, strong communication skills, and the ability to follow detailed instructions.

Under supervision, the incumbent will greet visitors, assist with student check-ins, manage schedules, and perform standard clerical duties using a multi-line phone system and a computer.

Qualifications

• High school diploma or GED is required.
• Proficient keyboarding and strong organizational and interpersonal skills.
• Experience: One year clerical/receptionist experience in an office setting.
• Bilingual preferred.

Responsibilities

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet campus visitors and issue visitor passes; maintain visitor log.
• Assist parents in checking students in and out of school.
• Prepare and distribute student IDs, bus passes, and parking stickers.
• Assist with receipt and distribution of student materials; respond to requests.
• Receive, sort, and distribute mail, messages, documents, and deliveries.
• Assist with scheduling appointments and translating as needed.
• Handle deliveries and Xerox machine issues; order supplies for the campus.
• Maintain confidentiality and assist with various clerical tasks.

Education

High school diploma or GED

Tools

Multi-line phone system

Personal computer

Job description

*Bilingual Preferred*

Primary Purpose:

Under close supervision provide reception and clerical assistance for the efficient operation of the campus office.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient keyboarding skills

Effective organization, communication, and interpersonal skills

Ability to understand and follow detailed written and verbal instructions

Ability to operate multi-line phone system

Experience:

One year clerical/receptionist experience in office setting

Major Responsibilities and Duties:

Reception and Phones

1. Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
2. Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
3. Assist parents in checking students in and out of school.
4. Prepare and distribute student identification cards, bus passes, and parking stickers.
5. Assist with the receipt and distribution of student materials, including homework requests.
6. Receive, sort, and distribute mail, messages, documents, and other deliveries.
7. Prepares reports for Military, driver’s ed., etc.

Other

1. Provide clerical assistance as needed including assisting with the scheduling of appointments.
2. Tardy and admin slips, temp ID’s, announcements, copies for teachers, sending faxes for the campus, and assist with translating.
3. Substitute scheduling; prepare substitute time sheets and extracurricular timesheets.
4. Handle all deliveries; handle all Xerox machine issues and ordering supplies.
5. Assist PEIMS with AGR packers and inputting information into the database.
6. Changing all lockers combinations, issue locker to students as requested, assisting students with locker issues.
7. Parent Portal.
8. Assist with any other miscellaneous task.
9. Maintain confidentiality.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer.

Mental Demands: Work with frequent interruptions; maintain emotional control under stress