Office Assistant

Adecco US, Inc.; City of Peekskill (NY); On-site; USD 26,000 - 37,000; Full time

Job summary

Adecco is seeking an experienced Office Assistant for a temporary role with one of our clients in Peekskill, NY. You will greet residents, manage calls and emails, and keep the office organized.

Responsibilities include showing apartments, handling mail, maintaining files, processing invoices, coordinating with tenants and vendors, and supporting the property management office. Pay is $23 per hour; schedule Mon–Fri.

Qualifications

• Experience in property management, residential housing, leasing, or office administration is preferred.
• Strong customer service and communication skills.
• Excellent organizational and time-management skills.
• Comfortable working with residents, prospective tenants, vendors, and maintenance personnel.
• Strong attention to detail and ability to maintain accurate records.
• Proficiency with Microsoft Office and standard office technology.
• Ability to handle confidential resident and lease information professionally.
• Self-motivated, dependable, and able to work independently.
• Strong written and verbal communication skills.

Responsibilities

• Greet visitors and residents, answer phone calls, and respond to emails.
• Process incoming and outgoing mail.
• Maintain organized digital and physical office files.
• Show available apartments to prospective tenants.
• Inspect common areas daily and report safety, cleanliness, or maintenance concerns to the Maintenance Manager.
• Assist prospective tenants with application packets and answer questions regarding the application process.
• Add prospective tenants to the waitlist and send status letters.
• Assist tenants with work orders, schedule appointments, and answer questions.
• Process invoices, including utility bills.
• Order appliances and office supplies as needed.
• Generate lists of tenants requesting extermination services.
• Prepare and distribute monthly tenant newsletters.
• Maintain and update resident contact information and lease files accurately.
• Provide general administrative and customer service support to the property management office.

Skills

Customer service

Communication skills

Organizational skills

Time management

Microsoft Office

Professionalism

Tools

Microsoft Office

Job description

Office Assistant

Pay Rate: $23

Schedule: Monday–Friday

Location: Peekskill, NY

Employment Type: Temp 3-4 weeks

Adecco is seeking an experienced Office Assistant for an opportunity with one of our clients. This position is ideal for a professional who enjoys working with residents, prospective tenants, and vendors while keeping an office organized and running efficiently.

Responsibilities

• Greet visitors and residents, answer phone calls, and respond to emails
• Process incoming and outgoing mail
• Maintain organized digital and physical office files
• Show available apartments to prospective tenants
• Inspect common areas daily and report safety, cleanliness, or maintenance concerns to the Maintenance Manager
• Assist prospective tenants with application packets and answer questions regarding the application process
• Add prospective tenants to the waitlist and send status letters
• Assist tenants with work orders, schedule appointments, and answer questions
• Process invoices, including utility bills
• Order appliances and office supplies as needed
• Generate lists of tenants requesting extermination services
• Prepare and distribute monthly tenant newsletters
• Maintain and update resident contact information and lease files accurately
• Provide general administrative and customer service support to the property management office

Qualifications

• Previous experience in property management, residential housing, leasing, or office administration preferred
• Strong customer service and communication skills
• Excellent organizational and time-management skills
• Comfortable working with residents, prospective tenants, vendors, and maintenance personnel
• Strong attention to detail and ability to maintain accurate records
• Proficiency with Microsoft Office and standard office technology
• Ability to handle confidential resident and lease information professionally
• Self-motivated, dependable, and able to work independently
• Strong written and verbal communication skills

This is a great opportunity for an experienced administrative professional who enjoys customer service, organization, and working in a property management environment . The position offers competitive pay based on experience and the potential for long-term employment.

Pay Details: $23.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.