Accounting Administrative Assistant

Adecco US, Inc.; Holland (MI); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

401K plan

Commuter benefits

Paid time off

Job summary

Adecco US, Inc. is assisting a Holland, MI manufacturing company in hiring an Administrative Accounting Specialist to support day-to-day accounting and office operations. The role focuses on invoices, ERP use, and general admin duties in a detail-oriented environment.

The ideal candidate has office or accounting experience, is comfortable with vendors and internal teams, and can handle multiple priorities while maintaining accurate records and strong communication.

Qualifications

• Previous experience in an administrative, accounting support, AP/AR, bookkeeping, or similar office role.
• Prior experience using an ERP system is strongly preferred.
• Experience with Sage or Peachtree is a plus and would allow for a quicker transition into the role.
• Basic to intermediate Microsoft Excel skills preferred.
• Strong attention to detail and accuracy when working with invoices and financial information.
• Effective written and verbal communication skills.
• Ability to investigate discrepancies, follow up on outstanding issues, and see tasks through to completion.
• Strong organizational skills with the ability to manage multiple priorities and maintain accurate records.

Responsibilities

• Manage incoming invoices, verify information for accuracy, and coordinate payments.
• Compare account activity against company records to identify and correct discrepancies.
• Research billing and payment issues and follow through until they are resolved.
• Assist with general accounts payable and accounts receivable activities.
• Enter and retrieve information using the company's ERP system.
• Maintain organized digital and physical files, accounting records, and supporting documentation.
• Communicate with vendors, customers, and internal departments to gather information and resolve questions.
• Assist with answering incoming phone calls and directing inquiries as needed.
• Monitor and maintain office supply inventory.
• Use Microsoft Excel to organize information, review data, and support general office and accounting functions.
• Provide additional administrative support to help keep daily operations running smoothly.

Skills

Administrative experience

Accounts payable

Accounts receivable

Bookkeeping

Tools

ERP system

Sage

Peachtree

Microsoft Excel

Job description

Adecco is assisting a manufacturing company in Holland, MI with hiring an Administrative Accounting Specialist to support day-to-day accounting and office operations. This is a great opportunity for someone who is organized, detail-oriented, and comfortable working with invoices, financial records, ERP systems, and a variety of administrative responsibilities.

The ideal candidate will have previous experience working in an office or accounting environment and enjoy a role where they can stay busy, solve problems, and communicate with vendors, customers, and internal teams.

What You'll Be Doing

• Manage incoming invoices, verify information for accuracy, and coordinate payments.

• Compare account activity against company records to identify and correct discrepancies.

• Research billing and payment issues and follow through until they are resolved.

• Assist with general accounts payable and accounts receivable activities .

• Enter and retrieve information using the company's ERP system.

• Maintain organized digital and physical files, accounting records, and supporting documentation.

• Communicate with vendors, customers, and internal departments to gather information and resolve questions.

• Assist with answering incoming phone calls and directing inquiries as needed.

• Monitor and maintain office supply inventory.

• Use Microsoft Excel to organize information, review data, and support general office and accounting functions.

• Provide additional administrative support to help keep daily operations running smoothly.

What We're Looking For

• Previous experience in an administrative, accounting support, AP/AR, bookkeeping, or similar office role .

• Prior experience using an ERP system is strongly preferred.

• Experience with Sage or Peachtree is a plus and would allow for a quicker transition into the role.

• Basic to intermediate Microsoft Excel skills preferred.

• Strong attention to detail and accuracy when working with invoices and financial information.

• Effective written and verbal communication skills.

• Ability to investigate discrepancies, follow up on outstanding issues, and see tasks through to completion.

• Strong organizational skills with the ability to manage multiple priorities and maintain accurate records.

Schedule

Monday-Friday | 8:00 AM-5:00 PM

Why This Role?

This position is a good fit for someone who enjoys combining accounting support, organization, problem-solving, and general office responsibilities . While Sage/Peachtree experience would be especially helpful, candidates with experience using other ERP systems and a solid understanding of data entry, reporting, and accounting workflows should be able to adapt quickly.

Pay Details:

$22.00 per hour

• Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan.

• Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs.

• In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.