Leasing Administrative Assistant

LHH; Oakland (CA); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K plan

Commuter benefits

Job summary

LHH in Oakland seeks a detail-oriented Leasing Administrative Assistant to support a busy residential leasing office. You will handle administrative tasks, organize applications, and maintain accurate resident and applicant files.

The role involves processing leasing documents, HUD/LIHTC paperwork, income verification, data entry in property management systems, answering phones, scheduling appointments, and providing excellent customer service to residents and applicants.

Qualifications

• Strong administrative, data-entry, and document-management skills.
• Excellent attention to detail and ability to work with documentation-heavy processes.
• Comfortable interacting professionally with residents, applicants, and internal property staff.
• Ability to manage multiple priorities in a busy leasing office.
• Proficiency with Microsoft Office; experience with property management or leasing software is a plus.

Responsibilities

• Provide day-to-day administrative support to the leasing and property management team.
• Assist with organizing and processing leasing applications and supporting documentation.
• Support HUD and Tax Credit/LIHTC paperwork, compliance documentation, and resident files.
• Review applications and supporting documents for completeness before processing.
• Assist with income verification documents and other required affordable-housing paperwork.
• Maintain organized electronic and physical resident and applicant files.
• Enter and update applicant, resident, and leasing information in property management systems.
• Track outstanding paperwork and follow up on missing documentation.
• Assist with preparing lease documents, move-in packets, notices, and other leasing materials.
• Answer phones and emails and assist prospective and current residents with general questions.
• Schedule leasing appointments and help coordinate move-in activities.
• Provide general office support, including scanning, filing, copying, data entry, and document management.
• Work closely with Leasing Agents and property management staff to keep leasing activity organized and moving efficiently.
• Maintain discretion when handling confidential applicant and resident information.

Skills

Administrative skills

Data entry

Document management

Attention to detail

Resident interaction

Multitasking

Microsoft Office

Leasing software

Tools

Property management software

Leasing software

Job description

Leasing Administrative Assistant

Location: Oakland, CA

We are seeking a detail-oriented Leasing Administrative Assistant to support a busy residential leasing office in Oakland. This position will primarily provide administrative and clerical support to the leasing team, helping ensure applications, affordable-housing documentation, resident files, and general leasing paperwork are accurate and organized.

Responsibilities

• Provide day-to-day administrative support to the leasing and property management team.
• Assist with organizing and processing leasing applications and supporting documentation.
• Support HUD and Tax Credit/LIHTC paperwork, compliance documentation, and resident files.
• Review applications and supporting documents for completeness before processing.
• Assist with income verification documents and other required affordable-housing paperwork.
• Maintain organized electronic and physical resident and applicant files.
• Enter and update applicant, resident, and leasing information in property management systems.
• Track outstanding paperwork and follow up on missing documentation.
• Assist with preparing lease documents, move-in packets, notices, and other leasing materials.
• Answer phones and emails and assist prospective and current residents with general questions.
• Schedule leasing appointments and help coordinate move-in activities.
• Provide general office support, including scanning, filing, copying, data entry, and document management.
• Work closely with Leasing Agents and property management staff to keep leasing activity organized and moving efficiently.
• Maintain discretion when handling confidential applicant and resident information.

Qualifications

• Strong administrative, data-entry, and document-management skills.
• Excellent attention to detail and ability to work with documentation-heavy processes.
• Comfortable interacting professionally with residents, applicants, and internal property staff.
• Ability to manage multiple priorities in a busy leasing office.
• Proficiency with Microsoft Office; experience with property management or leasing software is a plus.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Pay Details: $21.00 to $25.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.