Office Assistant

The Larko Group; Chicago (IL); On-site; USD 35,000 - 45,000; Part time

Job summary

A dynamic management consulting firm in Chicago is seeking a proactive Office Assistant to keep operations running smoothly. This Temp-to-Hire position involves managing office logistics, handling phone calls, processing mail, and supporting administrative tasks. The ideal candidate will have a Bachelor's degree, 1-4 years of relevant office experience, and strong organizational skills. A chance to thrive in a collaborative environment awaits!

Qualifications

• 1-4 years of office experience required.
• Experience with mail merge is a plus.
• Attention to accuracy and detail is essential.

Responsibilities

• Answer and direct incoming phone calls.
• Sort and process incoming and outgoing mail.
• Prepare and distribute daily and weekly office schedules.
• Order and monitor office supply inventory.

Skills

Proficient in Microsoft Office Suite

Excellent verbal and written communication skills

Strong organizational skills

Ability to multitask

Adaptable and flexible

Education

Bachelor's degree

Job description

We’re looking for a sharp, highly organized, and proactive Office Assistant to join a dynamic management consulting firm. In this Temp-to-Hire role, you’ll play a key part in keeping day-to-day operations efficient and on track, supporting a fast-paced team and ensuring nothing falls through the cracks.

From managing office logistics to assisting with administrative tasks, you'll be the go-to person behind the scenes who keeps everything moving. If you thrive in a collaborative environment, love variety in your day, and bring a can-do, problem-solving mindset to everything you do, we want to hear from you.

Responsibilities

• Answer and direct incoming phone calls.
• Sort, deliver, and process incoming and outgoing mail, including FedEx and UPS.
• Maintain and update client mailing lists.
• Prepare and distribute daily and weekly office schedules.
• Order and monitor office supply inventory.
• Manage and respond to emails from multiple electronic sources.
• Track and organize proofs of claims received via USPS, electronic delivery, fax, and courier.
• Coordinate and execute mass mailings (physical and electronic).
• Assist with data entry projects, including learning and using the Tabs billing system.
• Support additional administrative and clerical tasks as assigned.

Ideal Experience

• Bachelor's degree is preferred.
• 1-4 years of office experience.
• Proficient in Microsoft Office Suite, mail merge experience is a plus.
• Excellent verbal and written communication skills.
• Strong organizational skills with attention to accuracy and detail.
• Ability to multitask and prioritize workload effectively.
• Adaptable and flexible to take on unexpected tasks and projects.
• Willingness to learn new systems, including Tabs billing software.

The Larko Group is a premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temporary-Hire, and Temporary/Project placements across a range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chiefs of Staff, Office Managers, Receptionists, General Office and Labor, Event Support, Project Management, and Customer Service.