Executive Assistant

The Larko Group; Chicago (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

Larko is seeking an Executive Assistant to provide high-level support to a team of Business Development professionals in Chicago. The role requires proactive, detail-oriented work, excellent discretion, and the ability to manage multiple priorities with a professional presence.

The ideal candidate will coordinate complex calendars and travel across domestic and international destinations, support client-facing activities worldwide, and contribute to longer-term projects with strong organization

Qualifications

• Bachelor’s degree or equivalent professional experience; 3+ years corporate administrative support preferred (financial services experience is a plus).
• Strong proficiency in Microsoft Word, Excel, and PowerPoint; Salesforce experience preferred.
• Proven ability to manage complex calendars, travel, competing priorities, and last-minute changes with efficiency and sound judgment.
• Exceptional written and verbal communication skills with a polished, professional presence.
• Highly organized, detail-oriented, and proactive, with strong discretion in handling confidential information.
• Ability to build relationships with executives, clients, and internal and external stakeholders.

Responsibilities

• Manage complex calendars, scheduling, meetings, and shifting priorities with sound judgment and attention to detail.
• Coordinate extensive domestic and international travel, including itineraries, visas, meeting logistics, and last-minute changes.
• Support client-facing activities across global markets, working comfortably across time zones and cultures with professionalism and discretion.
• Assist with longer-term projects by organizing timelines, action items, meeting materials, and follow-up.
• Review and appropriately manage incoming requests, inquiries, and communications.
• Prepare meeting materials, presentations, correspondence, and other administrative documents.
• Take meeting notes and organize information into clear, actionable documents.
• Prepare and submit travel and expense reports using Concur.
• Handle confidential and sensitive information with a high level of discretion.
• Provide backup support to other assistants and pitch in wherever needed to keep the team moving.
• Assist with occasional personal support and ad hoc requests.

Skills

Calendar management

Travel coordination

Communication

Discretion

Organization

Problem-solving

Relationship building

Self-motivation

Education

Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Salesforce

Job description

Our client is hiring an Executive Assistant to provide high-level support to a team of Business Development professionals. We’re looking for a proactive, detail-oriented, and highly organized professional who anticipates needs, takes initiative, communicates well, and can manage multiple priorities with discretion and sound judgment. This role will interact with senior leaders, clients, and prospects, requiring a polished, professional presence and a positive, can-do attitude.

The ideal candidate will thrive in a collaborative environment alongside smart, thoughtful, and successful colleagues. They’ll be energized by being part of a team focused on excellence, enjoy building relationships across all levels of an organization, and bring a dependable, proactive approach to getting things done.

Responsibilities

• Manage complex calendars, scheduling, meetings, and shifting priorities with sound judgment and attention to detail.
• Coordinate extensive domestic and international travel, including itineraries, visas, meeting logistics, and last-minute changes.
• Support client-facing activities across global markets, working comfortably across time zones and cultures with professionalism and discretion.
• Assist with longer-term projects by organizing timelines, action items, meeting materials, and follow-up.
• Review and appropriately manage incoming requests, inquiries, and communications.
• Prepare meeting materials, presentations, correspondence, and other administrative documents.
• Take meeting notes and organize information into clear, actionable documents.
• Prepare and submit travel and expense reports using Concur.
• Handle confidential and sensitive information with a high level of discretion.
• Provide backup support to other assistants and pitch in wherever needed to keep the team moving.
• Assist with occasional personal support and ad hoc requests.

Ideal Experience

• Bachelor’s degree or equivalent professional experience, with 3+ years of corporate administrative support experience preferred; financial services experience is a plus.
• Strong proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint; Salesforce experience preferred.
• Proven ability to manage complex calendars, travel, competing priorities, and last-minute changes with efficiency and sound judgment.
• Exceptional written and verbal communication skills with a polished, professional presence.
• Highly organized, detail-oriented, and proactive, with strong problem-solving and decision-making skills.
• Demonstrated discretion, integrity, and ability to handle confidential information appropriately.
• Ability to build strong relationships with executives, clients, and internal and external stakeholders.
• Self-directed and resourceful, with the ability to take ownership of projects and see tasks through to completion.
• Comfortable managing multiple priorities and deadlines while maintaining a high level of accuracy and quality.
• Strong business acumen, good judgment, and a collaborative mindset.

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Larko is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.