On-Site Construction Admin Assistant - Executive Support

Goldstone Construction LLC; Phoenix (AZ); On-site; USD 35,000 - 45,000; Full time

Job summary

A construction company in the Greater Phoenix Area seeks an experienced Administrative Assistant to support executives and manage daily tasks. The role involves scheduling, maintaining records, managing communications, and assisting with various administrative duties to ensure smooth operations. Candidates must possess strong organizational and communication skills, proficiency with Microsoft Office, and some construction knowledge. This is a full-time, entry-level position offering the opportunity to contribute in a dynamic environment.

Qualifications

• Strong administrative assistance skills, including organizing, scheduling, and documentation.
• Experience supporting executives with calendars and correspondence.
• Excellent communication and phone etiquette.
• Clerical skills such as record keeping, data entry, and paperwork management.
• Familiarity with construction terminology and processes.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Extra certifications in administrative or construction coordination are a plus.

Responsibilities

• Schedule meetings and appointments for executives.
• Maintain accurate records and documentation.
• Manage daily correspondence and communications.
• Handle phone communications professionally.
• Order materials and assist with subcontractor follow up.
• Price materials for bid processes.
• Organize client material lists.
• Assist owners and Project Managers as needed.

Skills

Effective professional communication skills

Strong organizational skills

Scheduling expertise

Proficiency with Microsoft Office

Detail oriented

Construction knowledge

Ability to learn quickly

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

A construction company in the Greater Phoenix Area seeks an experienced Administrative Assistant to support executives and manage daily tasks. The role involves scheduling, maintaining records, managing communications, and assisting with various administrative duties to ensure smooth operations. Candidates must possess strong organizational and communication skills, proficiency with Microsoft Office, and some construction knowledge. This is a full-time, entry-level position offering the opportunity to contribute in a dynamic environment.