Office Manager with QuickBooks Online Experience

Steadfastalliance; San Antonio (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Steadfastalliance is seeking an Office Manager with QuickBooks Online experience to oversee daily administrative operations across accounting, HR, and office management.

You will manage vendor coordination, AP/AR in QuickBooks Online, payroll processing support, and filing systems, ensuring accuracy and efficiency while maintaining budgets and compliance. Strong organizational skills and communication are essential.

Qualifications

• 3+ years of experience in office management or administrative support.
• Proficient in QuickBooks Online with strong bookkeeping fundamentals.
• Excellent time management and problem-solving skills.
• Strong attention to detail and organizational ability.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficient in Microsoft Office and Google Workspace.
• Strong communication and interpersonal skills.

Responsibilities

• Manage day-to-day office operations, including supplies, scheduling, communications, and vendor coordination
• Handle full-cycle accounts payable and receivable in QuickBooks Online
• Reconcile bank accounts, credit cards, and vendor statements
• Assist with payroll processing and employee onboarding documentation
• Maintain and organize digital and physical filing systems
• Prepare basic financial reports for ownership or CPA review
• Monitor and maintain office budgets, ensuring cost-effective operations
• Support compliance with local, state, and federal reporting requirements
• Provide administrative support to ownership and team members as needed
• Serve as the primary point of contact for office-related inquiries and issues

Skills

Time management

Problem solving

Attention to detail

Multitasking

Communication

Interpersonal skills

Tools

QuickBooks Online

Microsoft Office

Google Workspace

Gusto

Job description

Office Manager with QuickBooks Online Experience

Position Summary:

We are seeking a reliable and detail-oriented Office Manager to oversee daily administrative operations and support our growing business. The ideal candidate will have strong experience in QuickBooks Online, exceptional organizational skills, and the ability to manage a variety of tasks across accounting, HR, and general office management. This role is essential to maintaining the smooth and professional operation of our office.

Key Responsibilities:

Manage day-to-day office operations, including supplies, scheduling, communications, and vendor coordination

Handle full-cycle accounts payable and receivable in QuickBooks Online

Reconcile bank accounts, credit cards, and vendor statements

Assist with payroll processing and employee onboarding documentation

Maintain and organize digital and physical filing systems

Prepare basic financial reports for ownership or CPA review

Monitor and maintain office budgets, ensuring cost-effective operations

Support compliance with local, state, and federal reporting requirements

Provide administrative support to ownership and team members as needed

Serve as the primary point of contact for office-related inquiries and issues

Qualifications:

3+ years of experience in office management or administrative support

Proficient in QuickBooks Online with strong understanding of bookkeeping fundamentals

Excellent time management and problem-solving skills

Strong attention to detail and organizational ability

Ability to multitask and prioritize in a fast-paced environment

Proficient in Microsoft Office and Google Workspace

Strong communication and interpersonal skills

Preferred Qualifications:

Experience in a small business or service-based environment

Familiarity with payroll platforms (e.g., Gusto)

Light HR experience or interest in growing into HR responsibilities

Office-based with standard weekday hours

Some flexibility may be available based on business needs

We are a drug-free workplace and E-Verify all employees prior to hiring.