Office Operations Coordinator

Terren Landscapes; Conshohocken (Montgomery County); On-site; USD 25,000 - 36,000; Part time

Benefits offered by this job

Health insurance

SIMPLE IRA with company support

Team-oriented work environment

Job summary

A leading residential landscape company in Montgomery County is seeking an Office Operations Coordinator to support daily operations, assist with HR and accounting tasks, and maintain efficient workflows. The ideal candidate will have strong organizational and communication skills, along with experience in administrative roles. This position offers competitive compensation and a supportive work environment, with potential for part-time engagement.

Qualifications

• 1-3 years of administrative or office support experience, preferably in landscaping.
• Strong attention to detail and organizational skills.
• Excellent communication skills with all organizational levels.
• Excellent communication skills and comfort working with all levels of the organization.
• Ability to juggle multiple tasks and deadlines in a fast-paced, seasonal workflow environment.
• Bilingual English/Spanish is preferred but not required.

Responsibilities

• Assist with daily office operations and general organization.
• Support scheduling of meetings and training sessions.
• Help coordinate employee onboarding and maintain HR system updates.
• Serve as a helpful, responsive point of contact for employee and customer inquiries.
• Support accounts payable and accounts receivable: collecting receipts, coding invoices, preparing deposits, and reconciling charges.
• Assist with weekly payroll tasks including timecard reviews, data entry, and follow-ups with supervisors.
• Help maintain job-costing documentation and administrative project records.
• Provide basic reporting or data entry support to the Office Manager and finance team.
• Help coordinate employee onboarding (paperwork, uniform distribution, system setup, orientation).
• Maintain employee files and update HR systems with changes in job status, certifications, and training records.
• Support compliance tracking for safety training, licenses, and company policies.
• Assist with recruiting tasks, including job postings and interview scheduling.
• Supports the Leadership Team in improving administrative workflows, ensuring consistency across departments.
• Help communicate company-wide updates, policy announcements, and scheduling changes.
• Assist in planning and executing company events, meetings, and seasonal activities.
• Provide backup coverage for the Business Administration Lead during absences or high-volume periods.

Skills

Organizational skills

Communication skills

Office software proficiency

Ability to multitask

Bilingual (English/Spanish)

Education

High school diploma or equivalent

Tools

Microsoft 365

Google Workspace

QuickBooks

LMN

Aspire

Job description

We are an industry leading residential landscape company with both a design & build team and a full-service maintenance division dedicated to creating and maintaining beautiful outdoor spaces. With a passion for high-end design, lasting craftsmanship, and customer satisfaction, we take pride in delivering exceptional landscape solutions. As we continue to grow and expand our operations, we are currently seeking a talented and experienced professional with a wide range of administrative and office management skills to join our team.

Position Overview

The Office Operations Coordinator supports the smooth, efficient, and professional operation of a busy landscape design–build and maintenance company. This role reports to and works closely with the Business Administration Lead and the leadership team to handle administrative tasks, support accounting and HR functions, and ensure that field, design, and sales teams receive timely, accurate support. The position is ideal for a detail-oriented, proactive individual who thrives in a fast-paced environment with seasonal demands.

Key Responsibilities

• Assist with daily office operations including phones, reception, mail, supplies, and general office organization.
• Maintain digital and paper filing systems, ensuring documents are accurate and easily accessible.
• Support scheduling of meetings, training sessions, interviews, and internal events.
• Serve as a helpful, responsive point of contact for employee and customer inquiries.
• Support accounts payable and accounts receivable: collecting receipts, coding invoices, preparing deposits, and reconciling charges.
• Assist with weekly payroll tasks including timecard reviews, data entry, and follow-ups with supervisors.
• Help maintain job-costing documentation and administrative project records.
• Provide basic reporting or data entry support to the Office Manager and finance team.

Human Resources & Compliance

• Help coordinate employee onboarding (paperwork, uniform distribution, system setup, orientation).
• Maintain employee files and update HR systems with changes in job status, certifications, and training records.
• Support compliance tracking for safety training, licenses, and company policies.
• Assist with recruiting tasks, including job postings and interview scheduling.

Operational & Team Support

• Supports the Leadership Team in improving administrative workflows, ensuring consistency across departments.
• Help communicate company-wide updates, policy announcements, and scheduling changes.
• Assist in planning and executing company events, meetings, and seasonal activities.
• Provide backup coverage for the Business Administration Lead during absences or high-volume periods.

Qualifications

• 1–3+ years of administrative, office support, or bookkeeping experience (construction/landscaping/trades preferred but not required).
• Strong organizational skills with high attention to detail and follow-through.
• Proficiency with common office software (Microsoft 365, Google Workspace); experience with LMN, Aspire, or QuickBooks is a plus.
• Excellent communication skills and comfort working with all levels of the organization.
• Ability to juggle multiple tasks and deadlines in a fast-paced, seasonal workflow environment.
• Bilingual (spoken and written) English/Spanish is preferred but not required.

We Offer

• Competitive compensation, health insurance and benefits. SIMPLE IRA (Ascensus) with company support.
• A supportive, team-oriented work environment. The opportunity to work with great clients to do great things!
• The potential for a part time engagement that is between 24-32 hours a week depending on the candidate experience.

How to Apply

Please send your resume to [e-mail]. Include "Office Operations Coordinator" in the subject line.