Office Manager: QuickBooks & Administrative Operations

Terrapin Lawn Care LLC; San Antonio (FL); On-site; USD 42,000 - 55,000; Full time

Job summary

Terrapin Lawn Care LLC is seeking an organized Office Administrator/Office Manager to oversee daily administrative operations, including bookkeeping, HR support, and vendor coordination. The role supports leadership, employees, and customers to keep the office compliant and efficient.

The ideal candidate has 3+ years in office management, strong QuickBooks Online proficiency, and excellent time management and communication skills.

Qualifications

• 3+ years of experience in office management or administrative support.
• Proficient in QuickBooks Online with strong bookkeeping fundamentals.
• Excellent time management and problem-solving skills.
• Strong attention to detail and organizational ability.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficient in Microsoft Office and Google Workspace.
• Strong communication and interpersonal skills.

Responsibilities

• Manage day-to-day office operations, including supplies, scheduling, communications, and vendor coordination.
• Handle full-cycle accounts payable and receivable in QuickBooks Online.
• Reconcile bank accounts, credit cards, and vendor statements.
• Assist with payroll processing and employee onboarding documentation.
• Maintain and organize digital and physical filing systems.
• Prepare basic financial reports for ownership or CPA review.
• Monitor and maintain office budgets, ensuring cost-effective operations.
• Support compliance with local, state, and federal reporting requirements.
• Provide administrative support to ownership and team members as needed.
• Serve as the primary point of contact for office-related inquiries and issues.

Skills

QuickBooks Online

Microsoft Office

Google Workspace

Time management

Problem-solving

Detail-oriented

Communication

Interpersonal skills

Multitasking

Tools

QuickBooks Online

Microsoft Excel

Google Docs/Sheets

Job description

Terrapin Lawn Care LLC is seeking an organized Office Administrator/Office Manager to oversee daily administrative operations, including bookkeeping, HR support, and vendor coordination. The role supports leadership, employees, and customers to keep the office compliant and efficient.

The ideal candidate has 3+ years in office management, strong QuickBooks Online proficiency, and excellent time management and communication skills.