Office Administrator — Data, Scheduling & Customer Care

Pye-Barker Fire & Safety, LLC; Florida; On-site; USD 44,000 - 52,000; Full time

Benefits offered by this job

Excellent pay

Medical

Dental

Vision

Company paid life insurance

Company paid short-term disability

401K with employer match

Paid vacation and company holidays

Training and Career Development

Company vehicle

Ownership plan eligibility

Job summary

Pye-Barker Fire & Safety, LLC is seeking an organized administrative assistant for an onsite role in Florida. The position provides clerical support to an assigned location, department, and/or unit, with duties including data entry, scheduling, and records management.

The role requires at least 1 year of office experience, proficiency in Microsoft Office, and a friendly, professional demeanor. This is a full-time onsite position with standard business hours and benefits.

Qualifications

• Bachelor's or associate degree or equivalent work experience.
• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
• Bilingual is a plus.
• Ability to proofread.
• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.

Responsibilities

• Greets and directs clients and visitors.
• Answers phone calls and emails in a timely manner.
• Manages company telecommunications network and communicates with answering service.
• Makes appointments and referrals.
• Manage data in spreadsheets and reports.
• Helps prepare quarterly inventory spreadsheets.
• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory.
• Receives, records, and distributes packages and mail.
• Assists with Account Receivables.
• Perform other duties assigned by management.
• Perform some collections duties.

Skills

Microsoft Office Suite

Greet visitors

Organize & prioritize work

Proofread

Independent work

Education

Bachelor's or associate degree

Tools

Microsoft Office

Job description

Pye-Barker Fire & Safety, LLC is seeking an organized administrative assistant for an onsite role in Florida. The position provides clerical support to an assigned location, department, and/or unit, with duties including data entry, scheduling, and records management.

The role requires at least 1 year of office experience, proficiency in Microsoft Office, and a friendly, professional demeanor. This is a full-time onsite position with standard business hours and benefits.