Office Administrator

Pye-Barker Fire & Safety; Beaverton (OR); On-site; USD 42,000 - 52,000; Full time

Job summary

Pye-Barker Fire & Safety is seeking an administrative professional to support our Beaverton location with clerical tasks, data entry, and customer service. You will greet visitors, manage calls, handle invoices, and maintain records while ensuring confidentiality and accuracy.

Key duties include preparing reports, coordinating with vendors, and assisting with budgets and project support in a fast-paced environment. This role emphasizes organization, reliability, and professional communication.

Qualifications

• Typing speed of at least 50 wpm.
• Proficiency with Microsoft Office Suite.
• Strong proofreading ability.
• Ability to work independently and solve problems.
• Ability to organize and prioritize work.

Responsibilities

• Greets and directs clients and visitors.
• Answers phone calls and emails promptly.
• Manages telecommunications and coordinates with answering service.
• Schedules appointments and referrals.
• Manages data in spreadsheets and reports.
• Creates and maintains office records and reports.
• Performs data entry for accounts payable, purchase orders, and inventory.
• Maintains confidentiality of files.
• Handles mail and packages.
• Manages vendor accounts and submits invoices.
• Compiles budget data and maintains financial records.
• Prepares reports for mailings and meetings.
• Assists with projects and event support.
• Handles branch invoicing for Fire Alarm-related tasks.

Skills

50 wpm typing

proofreading

independent work

organization

problem solving

Tools

Microsoft Office Suite

Job description

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures com. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.

Essential Duties & Responsibilities:

• Greets and directs clients and visitors.
• Answers phone calls and emails in a timely manner.
• Manages company telecommunications network and communicates with answering service.
• Makes appointments and referrals
• Manage data in spreadsheets and reports
• Creates and maintains office related records and reports
• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory,
• Maintains the integrity and confidentiality of confidential employee or departmental files.
• Receives, records, and distributes packages and mail.
• Manages key vendor accounts, supply inventory, and submits invoices for payment
• Compiles budget data and maintains financial records as requested.
• Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.
• Assists with projects and event support
• Manages all branch Fire Alarm Invoicing
• Perform other duties assigned by management.

Education/Qualifications:

• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
• Ability to type at least 50 wpm.
• Ability to proofread.
• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.

Other Duties:

• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
• Performs other duties as assigned.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.

Benefits and Perks:

• Excellent pay
• Medical, dental, vision
• Company paid life insurance
• Company paid short-term disability
• 401K with employer match
• Paid vacation and company holidays
• Training and Career Development
• Company vehicle (if job applicable)
• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees

Our Commitment:

Pye-Barker is built on four core values – customer-bias, trust, respect, and commitment – that serve as the north star for how we conduct business within our community and across our branches. As a group, we promise to do what’s right by our customers, community, and one another, each and every day.

Our EEO Statement:

Pye-Barker Fire & Safety is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, pregnancy, sexual orientation, gender identity, gender expression, genetic information, disability, military service and veteran status, or any other characteristic protected by applicable law.