Onsite Administrative Coordinator — Growth & Benefits

Pye-Barker Fire & Safety; Florida; On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision

Company paid life insurance

Company paid short-term disability

401K with employer match

Paid vacation and company holidays

Training and Career Development

Company vehicle (if job applicable)

ALL In Ownership Plan for all eligible

Job summary

Pye-Barker Fire & Safety seeks an organized administrative assistant to support a location, department, and unit. You will handle clerical tasks, data entry, and customer service to help operations run smoothly.

This onsite, full-time role requires at least one year of office experience, a friendly demeanor, and proficiency with Microsoft Office. Monday–Friday, 8am–5pm, with a one-hour lunch. Bilingual is a plus.

Qualifications

• Bachelor’s or associate degree or equivalent work experience.
• Greet visitors, clients and colleagues in a friendly and courteous manner.
• Bilingual is a plus.
• Strong proofreading ability.
• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.
• This is an onsite full-time opportunity.
• Monday through Friday 8am to 5pm with a one-hour lunch.

Responsibilities

• Greet and direct clients and visitors.
• Maintain and manage office data and records.
• Answer phone calls and emails promptly.
• Manage telecommunications network and coordinate with answering service.
• Makes appointments and referrals.
• Prepare quarterly inventory spreadsheets.
• Enter data and file accounts payable, POs, and equipment inventory.
• Maintain confidentiality of sensitive files.
• Receive, record, and distribute mail and packages.
• Assist with Accounts Receivable.
• Perform other duties as assigned by management.
• Carry out some collections duties.

Skills

Customer service

Organizational skills

Communication

Problem solving

Education

Bachelor’s or associate degree or equivalent work experience

Tools

Microsoft Office

Job description

Pye-Barker Fire & Safety seeks an organized administrative assistant to support a location, department, and unit. You will handle clerical tasks, data entry, and customer service to help operations run smoothly.

This onsite, full-time role requires at least one year of office experience, a friendly demeanor, and proficiency with Microsoft Office. Monday–Friday, 8am–5pm, with a one-hour lunch. Bilingual is a plus.