Administrative Specialist - Office & Records Support

Pye-Barker Fire & Safety; Beaverton (OR); On-site; USD 42,000 - 52,000; Full time

Job summary

Pye-Barker Fire & Safety is seeking an administrative professional to support our Beaverton location with clerical tasks, data entry, and customer service. You will greet visitors, manage calls, handle invoices, and maintain records while ensuring confidentiality and accuracy.

Key duties include preparing reports, coordinating with vendors, and assisting with budgets and project support in a fast-paced environment. This role emphasizes organization, reliability, and professional communication.

Qualifications

• Typing speed of at least 50 wpm.
• Proficiency with Microsoft Office Suite.
• Strong proofreading ability.
• Ability to work independently and solve problems.
• Ability to organize and prioritize work.

Responsibilities

• Greets and directs clients and visitors.
• Answers phone calls and emails promptly.
• Manages telecommunications and coordinates with answering service.
• Schedules appointments and referrals.
• Manages data in spreadsheets and reports.
• Creates and maintains office records and reports.
• Performs data entry for accounts payable, purchase orders, and inventory.
• Maintains confidentiality of files.
• Handles mail and packages.
• Manages vendor accounts and submits invoices.
• Compiles budget data and maintains financial records.
• Prepares reports for mailings and meetings.
• Assists with projects and event support.
• Handles branch invoicing for Fire Alarm-related tasks.

Skills

50 wpm typing

proofreading

independent work

organization

problem solving

Tools

Microsoft Office Suite

Job description

Pye-Barker Fire & Safety is seeking an administrative professional to support our Beaverton location with clerical tasks, data entry, and customer service. You will greet visitors, manage calls, handle invoices, and maintain records while ensuring confidentiality and accuracy.

Key duties include preparing reports, coordinating with vendors, and assisting with budgets and project support in a fast-paced environment. This role emphasizes organization, reliability, and professional communication.