Client-Facing Admin & Office Coordinator

Pye-Barker Fire & Safety; Winter Haven (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Excellent pay

Medical, dental, vision

Company paid life insurance

Company paid short-term disability

401K with employer match

Paid vacation and company holidays

Training and Career Development

Company vehicle (if job applicable)

ALL In Ownership Plan for eligible

Job summary

Pye-Barker Fire & Safety is seeking an administrative professional to support a busy Winter Haven office. This role handles clerical tasks, recordkeeping, data entry, and reporting to help keep operations running smoothly.

You will greet visitors, answer calls, manage files and invoices, assist with budgets, and support projects. A friendly demeanor, strong Microsoft Office skills, and Monday–Friday daytime availability are essential.

Qualifications

• Bachelor’s or associate degree or equivalent work experience.
• Minimum one year in an administrative setting.
• Friendly and courteous demeanor with visitors and clients.
• Typing speed of at least 50 words per minute.
• Ability to proofread documents accurately.
• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of filing and recordkeeping procedures.
• Capable of working independently and prioritizing tasks.
• Monday–Friday daytime schedule.

Responsibilities

• Greets and directs clients and visitors.
• Answers phone calls and emails promptly.
• Manages data in spreadsheets and reports.
• Assists with accounts payable and purchase orders.
• Maintains office-related records and reports.
• Copies, collates, and prepares reports for meetings.
• Supports projects and events as needed.
• Maintains confidentiality of files.

Skills

Typing 50 wpm

Proofreading

Microsoft Office

Data entry

Customer service

Independent work

Prioritization

Education

Bachelor’s or associate degree or equivalent work experience

Tools

Microsoft Office Suite

Job description

Pye-Barker Fire & Safety is seeking an administrative professional to support a busy Winter Haven office. This role handles clerical tasks, recordkeeping, data entry, and reporting to help keep operations running smoothly.

You will greet visitors, answer calls, manage files and invoices, assist with budgets, and support projects. A friendly demeanor, strong Microsoft Office skills, and Monday–Friday daytime availability are essential.