Office & Operations Lead — Fire & Safety Admin Pro

Pye-Barker Fire & Safety; Hailey (ID); On-site; USD 52,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K with company match

Paid vacation and holidays

Training and career development

Company vehicle (if applicable)

Job summary

Pye‑Barker Fire & Safety is seeking an experienced Office Administrator to manage the office, assist accounting, fleet management, insurance, and related functions at our Idaho location. You will maintain records, support budget processes, and prepare reports while coordinating with staff and vendors.

The role requires strong Microsoft Office skills, especially Excel, excellent time management, and the ability to work independently in a fast-paced environment. Travel may be limited.

Qualifications

• At least 5 years of administrative/clerical experience.
• Advanced proficiency with Microsoft Office Suite including Excel, Word and PowerPoint.
• Experience with Excel and be comfortable managing Excel-generated reports.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to work independently and in a fast-paced environment.
• Excellent verbal and written communication skills.
• Highly organized and detail-oriented.

Responsibilities

• Manage office staff and recruiting processes.
• Maintain CRM, emails, phones, and other communications infrastructure.
• Oversee fleet needs and liaise with fleet provider.
• Obtain and renew licenses and permits.
• Maintain hiring/termination processes per company policies.
• Prepare agendas, notes, and distribute meeting materials.
• Coordinate travel and assist with projects and events.

Skills

Office management

Microsoft Office

Excel

Communication

Time management

Tools

CRM

Job description

Pye‑Barker Fire & Safety is seeking an experienced Office Administrator to manage the office, assist accounting, fleet management, insurance, and related functions at our Idaho location. You will maintain records, support budget processes, and prepare reports while coordinating with staff and vendors.

The role requires strong Microsoft Office skills, especially Excel, excellent time management, and the ability to work independently in a fast-paced environment. Travel may be limited.