Office Administrator

Pye-Barker Fire & Safety; Florida; On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision

Company paid life insurance

Company paid short-term disability

401K with employer match

Paid vacation and company holidays

Training and Career Development

Company vehicle (if job applicable)

ALL In Ownership Plan for all eligible

Job summary

Pye-Barker Fire & Safety seeks an organized administrative assistant to support a location, department, and unit. You will handle clerical tasks, data entry, and customer service to help operations run smoothly.

This onsite, full-time role requires at least one year of office experience, a friendly demeanor, and proficiency with Microsoft Office. Monday–Friday, 8am–5pm, with a one-hour lunch. Bilingual is a plus.

Qualifications

• Bachelor’s or associate degree or equivalent work experience.
• Greet visitors, clients and colleagues in a friendly and courteous manner.
• Bilingual is a plus.
• Strong proofreading ability.
• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.
• This is an onsite full-time opportunity.
• Monday through Friday 8am to 5pm with a one-hour lunch.

Responsibilities

• Greet and direct clients and visitors.
• Maintain and manage office data and records.
• Answer phone calls and emails promptly.
• Manage telecommunications network and coordinate with answering service.
• Makes appointments and referrals.
• Prepare quarterly inventory spreadsheets.
• Enter data and file accounts payable, POs, and equipment inventory.
• Maintain confidentiality of sensitive files.
• Receive, record, and distribute mail and packages.
• Assist with Accounts Receivable.
• Perform other duties as assigned by management.
• Carry out some collections duties.

Skills

Customer service

Organizational skills

Communication

Problem solving

Education

Bachelor’s or associate degree or equivalent work experience

Tools

Microsoft Office

Job description

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures completion of tasks. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.

Essential Duties & Responsibilities

• Greets and directs clients and visitors.
• Must have a minimum of one year of experience in an office setting.
• Answers phone calls and emails in a timely manner.
• Manages company telecommunications network and communicates with answering service.
• Makes appointments and referrals.
• Manage data in spreadsheets and reports.
• Helps prepare quarterly inventory spreadsheets.
• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory.
• Maintains the integrity and confidentiality of confidential employee or departmental files.
• Receives, records, and distributes packages and mail.
• Assists with Account Receivables.
• Perform other duties assigned by management.
• Perform some collections duties.

Education/Qualifications

• Bachelor’s or associate degree or equivalent work experience.
• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
• Bilingual is a plus.
• Ability to proofread.
• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.
• This is an onsite full-time opportunity.
• Monday through Friday 8am to 5pm with a one-hour lunch.

Other Duties

• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
• Performs other duties as assigned.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.

Pay

• $22 per hour.
• Weekly pay.

Benefits and Perks

• Excellent pay
• Medical, dental, vision
• Company paid life insurance
• Company paid short-term disability
• 401K with employer match
• Paid vacation and company holidays
• Training and Career Development
• Company vehicle (if job applicable)
• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees

Our Commitment

Pye-Barker is built on four core values – customer-bias, trust, respect, and commitment – that serve as the north star for how we conduct business within our community and across our branches. As a group, we promise to do what’s right by our customers, community, and one another, each and every day.

Our EEO Statement

Pye-Barker Fire & Safety is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, pregnancy, sexual orientation, gender identity, gender expression, genetic information, disability, military service and veteran status, or any other characteristic protected by applicable law.