OFFICE ADMINISTRATOR Construction and Trades

AAA OSHA Training & Safety Consultants Inc; Winthrop (MA); On-site; USD 28,000 - 41,000; Part time

Job summary

AAA Safety Consultants is seeking an organized, dependable Office Administrator to support day-to-day administrative and business operations in a part-time role (~20–25 hours per week). This position requires strong communication and hands-on support with documents, scheduling, and client interactions.

Responsibilities include preparing and editing documents, maintaining files, processing contracts and quotes, answering calls and emails, and coordinating calendars.

Qualifications

• Proficiency in Microsoft Word and Google Docs.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and priorities independently.
• Comfortable working with confidential and business-sensitive information.
• Professional, dependable, and able to work effectively in a fast-paced environment.
• Previous secretarial/administrative experience; familiarity with contracts, proposals, or quotes preferred.

Responsibilities

• Provide general administrative and secretarial support to the AAA Safety Consultants team
• Prepare, edit, format, and maintain professional documents, correspondence, reports, and other business materials
• Assist with the preparation and organization of client contracts, proposals, quotes, and related documentation
• Maintain organized electronic and physical files and records
• Respond to and appropriately route incoming phone calls and emails
• Assist with scheduling, calendar coordination, and general office organization
• Enter and maintain accurate client, project, and business information
• Track outstanding documents, contracts, quotes, and administrative follow-ups
• Communicate professionally with clients, vendors, employees, and other business contacts
• Assist management with additional administrative projects and tasks as needed

Skills

Strong written communication

Verbal communication

Organizational skills

Multi-tasking

Confidential information handling

Tools

Microsoft Word

Google Docs

Job description

AAA Safety Consultants is seeking an organized, dependable, and detail-oriented Office Administrator to support our day-to-day administrative and business operations. This is a part-time position ideal for someone who is comfortable managing multiple priorities, communicating professionally with clients and team members, and keeping office processes organized and moving efficiently.

Position Details

Schedule: Part-Time, approximately 20–25 hours per week Compensation: $20.00–$30.00 per hour, based on experience Employment Type: Part-Time

Key Responsibilities

Provide general administrative and secretarial support to the AAA Safety Consultants team

Prepare, edit, format, and maintain professional documents, correspondence, reports, and other business materials

Assist with the preparation and organization of client contracts, proposals, quotes, and related documentation

Maintain organized electronic and physical files and records

Respond to and appropriately route incoming phone calls and emails

Assist with scheduling, calendar coordination, and general office organization

Enter and maintain accurate client, project, and business information

Track outstanding documents, contracts, quotes, and administrative follow-ups

Communicate professionally with clients, vendors, employees, and other business contacts

Assist management with additional administrative projects and tasks as needed

Qualifications

Proficiency in Microsoft Word and Google Docs required

Strong written and verbal communication skills

Excellent organizational skills and attention to detail

Ability to manage multiple tasks and priorities independently

Comfortable working with confidential and business-sensitive information

Strong general computer skills and ability to learn new software and systems

Previous secretarial, administrative assistant, or office administration experience preferred

Previous experience working with contracts, proposals, and/or quotes preferred

Professional, dependable, and able to work effectively in a fast-paced environment

Compensation

The estimated hourly pay range for this position is $20.00–$30.00 per hour. This range represents a good-faith estimate for the position. Actual compensation will vary based on factors including, but not limited to, the candidate’s skills, relevant experience, qualifications, and overall fit for the responsibilities of the role.

About AAA Safety Consultants

AAA Safety Consultants provides workplace safety consulting, training, and support to businesses and organizations across a variety of industries. We are looking for an Office Administrator who can become a dependable part of our team and help support the organization, responsiveness, and professionalism our clients expect.