Administrative Assistant

Poli Construction Inc.; Orlando (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Employee discounts

Health insurance

401(k)

401(k) matching

Paid time off

Profit sharing

Competitive Compensation

Paid Time Off

Job summary

Poli Construction Inc. is seeking an Administrative Assistant to support office staff with calls, scheduling, and correspondence. The role emphasizes organization, clear communication, and professional interaction with vendors and government offices.

The ideal candidate has a strong admin background, familiarity with MS Office, and a willingness to obtain notary certification. This full-time position focuses on permitting, billing support, and office operations in a construction environment.

Qualifications

• Associate's degree required; administrative training a plus.
• Experience as Administrative Assistant or in a similar role; construction industry experience preferred.
• Familiarity with standard office equipment (printers, copiers, fax machines, plotters).
• Excellent computer skills, including proficiency with Microsoft Word, Outlook, and PowerPoint, as well as online portals and office software.
• Highly organized with strong time management skills and the ability to prioritize and manage multiple recurring projects and deadlines.
• Excellent written and verbal communication skills for coordinating with vendors, agencies, and government/permitting offices.
• Discretion in handling confidential company, vendor, and employee information.
• Notary certification a plus (or willingness to obtain).

Responsibilities

• Permitting & Compliance
• Vendor Insurance Compliance & Risk Management
• Vendor & Subcontractor Administration
• Assistance with Pay Applications & Billing
• Drawings, Printing & Equipment
• Fleet & Field Support
• Safety & Training Portal Management
• Marketing & Photography Coordination
• Site Access & Badging
• Mail, Notary & Facilities Liaison
• Office Management
• Company Apparel & Promotional Items Management
• Employee Engagement Management

Skills

Communication

Time management

Organizational skills

Discretion

Notary certification a plus

Education

Associate's degree

Tools

Microsoft Word

Outlook

PowerPoint

Job description

Benefits

• Employee discounts


• Health insurance


• 401(k)


• 401(k) matching


• Paid time off


• Profit sharing

Benefits/Perks

• Competitive Compensation


• Paid Time Off


• Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Key Responsibilities
  
  
  
  • Permitting & Compliance
  
  
  • Vendor Insurance Compliance & Risk Management
  
  
  • Vendor & Subcontractor Administration
  
  
  • Assistance with Pay Applications & Billing
  
  
  • Drawings, Printing & Equipment
  
  
  • Fleet & Field Support
  
  
  • Safety & Training Portal Management
  
  
  • Marketing & Photography Coordination
  
  
  • Site Access & Badging
  
  
  • Mail, Notary & Facilities Liaison
  
  
  • Office Management
  
  
  • Company Apparel & Promotional Items Management
  
  
  • Employee Engagement Management
  
  
  
  

Qualifications

• Associate's degree required; administrative training a plus


• Previous experience as an Administrative Assistant or in a similar role; construction industry experience preferred


• Familiarity with standard office equipment (printers, copiers, fax machines, plotters)


• Excellent computer skills, including proficiency with Microsoft Word, Outlook, and PowerPoint, as well as online portals and office software


• Highly organized with strong time management skills and the ability to prioritize and manage multiple recurring projects and deadlines


• Excellent written and verbal communication skills for coordinating with vendors, agencies, and government/permitting offices


• Discretion in handling confidential company, vendor, and employee information


• Notary certification a plus (or willingness to obtain)