Administrative Assistant

AAA FIRE PROTECTION SERVICES; San Francisco (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

A family-owned fire protection company is seeking a full-time Administrative Assistant in the San Francisco Bay Area. The role involves managing office tasks, including scheduling appointments, handling correspondence, and supporting a construction team with administrative duties. The ideal candidate will possess strong organizational and communication skills, be detail-oriented, and proficient in office software. Previous administrative experience is preferred. Join a team committed to ensuring safety and compliance for businesses of all sizes.

Qualifications

• Proficiency in scheduling, data entry, and general office tasks.
• Strong phone etiquette and effective communication skills.
• Detail-oriented and organized with effective multitasking abilities.
• Proficient in standard office software and basic computer operations.
• Previous administrative experience preferred.

Responsibilities

• Manage office tasks such as scheduling appointments.
• Handle correspondence and answer phone calls.
• File paperwork and support the construction department team.
• Maintain organized office systems to ensure smooth operations.

Skills

Administrative Assistance

Clerical Skills

Communication skills

Multitasking

Organizational Skills

Organization

Administrative experience

Microsoft Office

Tools

Office Software

Job description

Role Description

AAA Fire Protection Services, a family‑owned company established in 1974, provides top‑quality fire equipment and reliable service to businesses of all sizes. Committed to meeting customers’ needs, the company ensures safety through compliance with state and local regulations. With a team of licensed fire‑equipment specialists, AAA Fire Protection Services delivers solutions that prioritize the protection of your business, employees, and customers.

This is a full‑time, on‑site Administrative Assistant role located in the San Francisco Bay Area. The Administrative Assistant will be responsible for managing office tasks such as scheduling appointments, handling correspondence, answering and directing phone calls, filing paperwork, and supporting a construction department team with administrative duties. The ideal candidate will contribute to the smooth operation of the office with impeccable organizational and communication skills.

Qualifications

• Proficiency in Administrative Assistance and Clerical Skills, including scheduling, data entry, and general office tasks
• Strong Phone Etiquette and effective Communication skills to interact with team members and clients professionally
• Detail‑oriented and organized, with the ability to multitask and prioritize workload effectively
• Proficient in standard office software and basic computer operations
• Previous administrative experience preferred