Part-Time Office Administrator: Contracts & Scheduling

AAA OSHA Training & Safety Consultants Inc; Winthrop (MA); On-site; USD 28,000 - 41,000; Part time

Job summary

AAA Safety Consultants is seeking an organized, dependable Office Administrator to support day-to-day administrative and business operations in a part-time role (~20–25 hours per week). This position requires strong communication and hands-on support with documents, scheduling, and client interactions.

Responsibilities include preparing and editing documents, maintaining files, processing contracts and quotes, answering calls and emails, and coordinating calendars.

Qualifications

• Proficiency in Microsoft Word and Google Docs.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and priorities independently.
• Comfortable working with confidential and business-sensitive information.
• Professional, dependable, and able to work effectively in a fast-paced environment.
• Previous secretarial/administrative experience; familiarity with contracts, proposals, or quotes preferred.

Responsibilities

• Provide general administrative and secretarial support to the AAA Safety Consultants team
• Prepare, edit, format, and maintain professional documents, correspondence, reports, and other business materials
• Assist with the preparation and organization of client contracts, proposals, quotes, and related documentation
• Maintain organized electronic and physical files and records
• Respond to and appropriately route incoming phone calls and emails
• Assist with scheduling, calendar coordination, and general office organization
• Enter and maintain accurate client, project, and business information
• Track outstanding documents, contracts, quotes, and administrative follow-ups
• Communicate professionally with clients, vendors, employees, and other business contacts
• Assist management with additional administrative projects and tasks as needed

Skills

Strong written communication

Verbal communication

Organizational skills

Multi-tasking

Confidential information handling

Tools

Microsoft Word

Google Docs

Job description

AAA Safety Consultants is seeking an organized, dependable Office Administrator to support day-to-day administrative and business operations in a part-time role (~20–25 hours per week). This position requires strong communication and hands-on support with documents, scheduling, and client interactions.

Responsibilities include preparing and editing documents, maintaining files, processing contracts and quotes, answering calls and emails, and coordinating calendars.