OFFICE ADMINISTRATOR - Construction and Trades

AAA OSHA Training & Safety Consultants Inc; Winthrop (MA); On-site; USD 28,000 - 41,000; Part time

Job summary

AAA Safety Consultants is looking for an organized, dependable Office Administrator to support day-to-day administrative operations.

This part-time role involves managing multiple priorities, professional client communication, and keeping office processes efficient. Approximately 20-25 hours per week with a $20.00-$30.00 hourly range, depending on experience.

Qualifications

• Proficiency in Microsoft Word and Google Docs is required.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and priorities independently.
• Comfortable working with confidential and business-sensitive information.
• Strong general computer skills and ability to learn new software and systems.
• Previous secretarial, administrative assistant, or office administration experience preferred.
• Previous experience working with contracts, proposals, and/or quotes preferred.

Responsibilities

• Provide general administrative and secretarial support to the AAA Safety Consultants team.
• Prepare, edit, format, and maintain professional documents, correspondence, reports, and other business materials.
• Assist with the preparation and organization of client contracts, proposals, quotes, and related documentation.
• Maintain organized electronic and physical files and records.
• Respond to and appropriately route incoming phone calls and emails.
• Assist with scheduling, calendar coordination, and general office organization.
• Enter and maintain accurate client, project, and business information.
• Track outstanding documents, contracts, quotes, and administrative follow-ups.
• Communicate professionally with clients, vendors, employees, and other business contacts.
• Assist management with additional administrative projects and tasks as needed.

Skills

Microsoft Word

Google Docs

Communication skills

Organizational skills

Task prioritization

Confidential information handling

Contracts/quotes experience

Job description

AAA Safety Consultants is seeking an organized, dependable, and detail-oriented Office Administrator to support our day-to-day administrative and business operations. This is a part-time position ideal for someone who is comfortable managing multiple priorities, communicating professionally with clients and team members, and keeping office processes organized and moving efficiently.

Position Details

Schedule: Part-Time, approximately 20-25 hours per week

Compensation: $20.00-$30.00 per hour, based on experience

Employment Type: Part-Time

Key Responsibilities

• Provide general administrative and secretarial support to the AAA Safety Consultants team
• Prepare, edit, format, and maintain professional documents, correspondence, reports, and other business materials
• Assist with the preparation and organization of client contracts, proposals, quotes, and related documentation
• Maintain organized electronic and physical files and records
• Respond to and appropriately route incoming phone calls and emails
• Assist with scheduling, calendar coordination, and general office organization
• Enter and maintain accurate client, project, and business information
• Track outstanding documents, contracts, quotes, and administrative follow-ups
• Communicate professionally with clients, vendors, employees, and other business contacts
• Assist management with additional administrative projects and tasks as needed

Qualifications

• Proficiency in Microsoft Word and Google Docs required
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and priorities independently
• Comfortable working with confidential and business-sensitve information
• Strong general computer skills and ability to learn new software and systems
• Previous secretarial, administrative assistant, or office administration experience preferred
• Previous experience working with contracts, proposals, and/or quotes preferred
• Professional, dependable, and able to work effectively in a fast-paced environment

Compensation

The estimated hourly pay range for this position is $20.00-$30.00 per hour. This range represents a good-faith estimate for the position. Actual compensation will vary based on factors including, but not limited to, the candidate’s skills, relevant experience, qualifications, and overall fit for the responsibilities of the role.

About AAA Safety Consultants

AAA Safety Consultants provides workplace safety consulting, training, and support to businesses and organizations across a variety of industries. We are looking for an Office Administrator who can become a dependable part of our team and help support the organization, responsiveness, and professionalism our clients expect.