Construction Administrative Assistant

Walker Property Services, LLC; Town of Florida (NY); On-site; USD 23,419 - 27,552; Full time

Benefits offered by this job

Competitive pay

Paid vacation

Performance bonuses

Health insurance

401(k) with matching

Referral bonuses

Job summary

Walker Property Services, LLC is seeking a Construction Office Administrator to support the project management team and keep office operations running smoothly. You will manage documentation, coordinate scheduling, and assist with site visits and travel arrangements as needed.

The role offers growth opportunities, competitive compensation, and a benefits package including health insurance, paid vacation, and a 401(k) with matching. Strong organizational and communication skills are essential.

Qualifications

• Proven ability to manage multiple administrative tasks efficiently.
• Strong organizational and communication skills with attention to detail.
• Knowledge of basic accounting and invoicing processes is a plus.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Prepare, organize, and file project documentation, contracts, permits, change orders, and other records.
• Serve as the primary contact for internal teams, subcontractors, suppliers, and clients.
• Schedule meetings, site visits, and inspections, and coordinate travel when needed.
• Assist with ordering materials and tracking inventory for projects.
• Maintain office operations, answer calls, and organize supplies.

Skills

Independent work

Attention to detail

Organizational skills

Communication skills

Confidentiality

Multi-tasking

Accounting basics

Tools

MS Office Suite

Construction management software

Job description

We are looking for a Construction Office Administrator to support our project management team and ensure smooth office operations. This role involves managing administrative tasks, coordinating project documentation, and assisting with scheduling to keep our construction projects running efficiently. We offer stability, career growth, and a competitive benefits package, including:

• Competitive pay
• Paid vacation
• Performance bonuses
• Health insurance
• 401(k) with matching
• Referral bonuses

Responsibilities:

• Prepare, organize, and file project documentation, contracts, permits, change orders, and other important records. Ensure all documents are up to date and easily accessible.
• Serve as the primary point of contact for internal teams, subcontractors, suppliers, and clients for administrative inquiries.
• Schedule meetings, job site visits, and inspections. Coordinate travel and accommodations for project managers and team members when necessary.
• Assist with the ordering of materials and supplies for construction projects, ensuring timely delivery and tracking of inventory.
• Manage and maintain office operations, including answering phone calls, scheduling meetings, and organizing office supplies.

Qualifications:

• Proficiency with office software, including MS Office Suite (Excel, Word, Outlook), and construction management software is a plus.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Strong attention to detail and ability to maintain confidentiality.
• Strong organizational and communication skills with attention to detail.
• Knowledge of basic accounting and invoicing processes is a plus.

Compensation: $17 - $20 hourly