Administrative Assistant

Poli Construction Inc; Orlando (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

401(k)

401(k) matching

Paid time off

Profit sharing

Career growth opportunities

Competitive compensation

Job summary

Poli Construction Inc is seeking an Administrative Assistant to join our Orlando office. You will provide essential support to our team, manage communications, schedule meetings, and ensure documentation is accurate and timely.

The role emphasizes organization, clear written/verbal communication, and proactive coordination with vendors, permitting offices, and field staff to keep projects on track.

Qualifications

• Associate's degree required; administrative training a plus.
• Experience as Administrative Assistant or similar role; construction industry preferred.
• Familiarity with printers, copiers, fax machines, plotters.
• Strong MS Word, Outlook and PowerPoint skills; proficient with online portals.
• Excellent written and verbal communication; highly organized and detail oriented.

Responsibilities

• Answer phone calls and route inquiries to appropriate staff.
• Schedule appointments, plan meetings, and prepare correspondence.
• Coordinate with vendors, agencies and permitting offices as needed.
• Assist with timekeeping, billing, and pay applications.
• Support site access, equipment printing, and field logistics.
• Oversee office management, notary duties, and facility coordination.
• Coordinate marketing photography and company apparel management.
• Foster employee engagement and process improvements.

Skills

Administrative experience

Time management

Written & verbal communication

Vendor coordination

Education

Associate degree

Tools

Microsoft Word

Outlook

PowerPoint

Job description

Benefits:

• Employee discounts
• Health insurance
• 401(k)
• 401(k) matching
• Paid time off
• Profit sharing
• Benefits/Perks
• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Key Responsibilities Timekeeping Assistance
• Permitting & Compliance
• Vendor Insurance Compliance & Risk Management
• Vendor & Subcontractor Administration
• Assistance with Pay Applications & Billing
• Drawings, Printing & Equipment
• Fleet & Field Support
• Safety & Training Portal Management
• Marketing & Photography Coordination
• Site Access & Badging
• Mail, Notary & Facilities Liaison
• Office Management
• Company Apparel & Promotional Items Management
• Employee Engagement Management

Qualifications

• Associate's degree required; administrative training a plus
• Previous experience as an Administrative Assistant or in a similar role; construction industry experience preferred
• Familiarity with standard office equipment (printers, copiers, fax machines, plotters)
• Excellent computer skills, including proficiency with Microsoft Word, Outlook, and PowerPoint, as well as online portals and office software
• Highly organized with strong time management skills and the ability to prioritize and manage multiple recurring projects and deadlines
• Excellent written and verbal communication skills for coordinating with vendors, agencies, and government/permitting offices
• Discretion in handling confidential company, vendor, and employee information
• Notary certification a plus (or willingness to obtain)