Administrative Assistant

Page Mechanical Group, Inc.; Hayward (CA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off (PTO)

Paid holidays

401(k) retirement plan

Job summary

Page Mechanical Group, Inc. seeks an Administrative Support professional with experience in the construction industry.

We value a proactive, organized team player who can communicate effectively at all levels and manage multiple duties in a fast-paced setting. The role is full-time and in-office, with responsibilities spanning document creation, project notices, insurance certificates, data entry, bid tracking, and project set-ups across several software systems.

Qualifications

• Candidate should be organized and proactive with strong communication skills.
• Able to work as part of a team and handle multiple tasks efficiently.
• Experience supporting administrative duties in a construction environment is a plus.

Responsibilities

• Serve as point of contact for customers, clients or suppliers via email, phone, or in person.
• Create and manage documents and spreadsheets.
• Request and manage project preliminary notices.
• Request and manage project Certificates of Insurance.
• Conduct data entry and track monthly bids and calendars.
• Set up projects in multiple software systems.
• Maintain files of working documents and resolution paperwork.
• Follow directions and perform duties as assigned.

Skills

Organizational skills

Communication skills

Team player

Proactive mindset

Attention to detail

Multi-tasking

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

We are looking for the someone with experience of Administrative Support with experience in the constructionindustry.

The ideal candidate possesses a positive team player attitude, is proactive, organized, and can multi-task in the performance of various duties.

Candidate must have strong organizational and interactive skills with the ability to effectively communicate with all levels within the organization and its clients.

The role is ideal for someone who's hands-on, takes pride in doing great work, moves quickly when needed, thrives in a fast-paced environment, and pays close attention to the details.

This is a full-time position providing administrative support . It is a busy role which requires a strong sense of organization, order, and communication.

Duties and Responsibilities will include but are not limited to the following.

• Acting as a point of contact for customers, clients or suppliers via email, over the phone or in person
• Creating and managing documents, spreadsheets
• Request & manage project specific Preliminary Notices
• Request & manage project specific Certificates of Insurance
• Conduct data entry
• Track Monthly Bids and Securals
• Project Set Ups in multiple software systems
• Strong knowledge of Microsoft Word, Excel and Outlook.
• Maintain files of working documents, including resolution paperwork.
• Follow directions for task given and perform duties as assigned.

Schedule

• Full Time 8-hour shift
• Monday to Friday
• In Office

Benefits

Benefits become available after the applicable waiting period and include:

• Medical, dental, and vision insurance
• Paid time off (PTO)
• Paid holidays
• 401(k) retirement plan (if applicable)