Office Administrator

Woodworks Remodeling; West Orange (NJ); Remote; USD 25,000 - 36,000; Part time

Job summary

A leading remodeling company is seeking a Part-Time Remote Office Assistant to support various administrative tasks. The ideal candidate must be fluent in both English and Spanish, capable of handling customer communications, scheduling, and assisting with bookkeeping. This flexible position offers approximately 20 hours per week and the opportunity for growth within the company. If you are organized and self-motivated, we invite you to apply and be part of our dynamic team.

Qualifications

• Fluency in both English and Spanish (written and spoken) is required.
• Prior experience in an administrative or customer service role.
• Strong organizational skills and attention to detail.
• Ability to learn industry-specific software with training.

Responsibilities

• Handle inbound and outbound customer communications in both English and Spanish.
• Schedule appointments and coordinate job timelines.
• Assist with data entry and document management.
• Process invoices, purchase orders, and assist with light bookkeeping tasks.
• Support the sales and project management teams with administrative tasks as needed.
• Follow up with clients regarding project updates, payments, and service inquiries.
• Manage correspondence and draft emails or reports as needed.
• Perform other remote administrative duties as assigned.

Skills

Fluency in English

Fluency in Spanish

Organizational skills

Customer service skills

Communication skills

Tools

Microsoft Office

Google Workspace

JobTread

QuickBooks

CRM tools

Job description

Summary

We are seeking a proactive and reliable Part-Time Remote Office Assistant to assist with administrative tasks, customer service, and scheduling. The ideal candidate must be fluent in both English and Spanish to communicate effectively with our diverse clientele and team members.

Key Responsibilities

• Handle inbound and outbound customer communications via phone, email, and chat in both English and Spanish.
• Schedule appointments, coordinate job timelines, and update calendars.
• Assist with data entry, document management, and maintaining organized records.
• Process invoices, purchase orders, and assist with light bookkeeping tasks.
• Support the sales and project management teams with administrative tasks as needed.
• Follow up with clients regarding project updates, payments, and service inquiries.
• Manage correspondence and draft emails or reports as needed.
• Perform other remote administrative duties as assigned.

Requirements

• Fluency in both English and Spanish (written and spoken) is required.
• Prior experience in an administrative, office assistant, or customer service role.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Ability to learn and work with industry-specific software (training provided).
• Excellent communication and problem-solving skills.
• Self-motivated with the ability to work independently and manage time effectively.
• Reliable internet connection and a quiet workspace.

Preferred Qualifications

• Experience in the construction or remodeling industry is a plus.
• Ability to learn a construction management software (JobTread).
• Familiarity with scheduling software or CRM tools.
• Basic knowledge of bookkeeping software (QuickBooks or similar) is a plus.

Work Hours & Compensation

• Part-time position (approximately 20 hours per week, flexible schedule).
• Competitive hourly pay based on experience.
• Remote work opportunity with potential for growth within the company.

How to Apply

If you are a highly organized and bilingual professional looking for a flexible remote position, we’d love to hear from you! Please submit your resume.